Job
No.
Enter the job number representing the job for
which you want to enter completion status information, or click the Lookup
button to list all job numbers. If the Define Job Statuses Allowed in
Entry check box is selected in Job
Cost Options, the system checks to see if the status of the job number
entered is allowed in Job
Status Maintenance.
If you enter a job number with a status that
is not allowed, a message appears. If the appropriate security is set
up in Role
Maintenance, you can click Yes to enter the job number. If the appropriate
security is not set up, you can click Yes to override security with a
logon ID and password. In both cases, if you click No, the job number
is removed from this field.
If completion status information has been previously
entered for the job number but has not yet been updated to the Job file,
the information originally recorded is displayed and can be modified.
Click the Memo button to display and/or maintain
job memos. The Job Memo task is available only if Yes or Maintain is selected
in the Allow Job Memo Inquiry from Data Entry field in Job Cost Options.
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1. Header
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Actual
% Complete
Type the actual percentage of completion for
the job, based on the job manager's evaluation of the current job status.
Date
Reported
Type the date on which the Actual % Complete
entry is being recorded. This date serves as a historical reference for
job status information.
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2. Lines
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Cost
Code
Enter the cost code for which completion status
information will be entered for the job, or click the Lookup button to
list all cost codes.
Cost
Type
Select the cost type to be associated with
detail costs for the current cost code. The cost types defined for the
cost code appears in the drop-down list box in this field. For reference,
the unit of measure associated with the cost type entered is displayed
in the U/M field.
Vendor
No.
For Subcontract cost types only, enter a vendor
number from the Accounts Payable Vendor file, or click the Lookup button
to list all vendor numbers.
Alternately, start typing a vendor name to locate a record. As you type,
a list of records matching your entry appears. You can then select a record
from the list, and the vendor number will appear in the field.
If you have divisional payables, the first
two digits of the vendor number must be a valid division number.
Additional
Units Completed
For cost codes/cost types with a defined unit
of measure, type the number of units completed. You can type from zero
to four decimal places depending on the entry made in the Number of Decimal
Places in Unit Entries field in Job
Cost Options. For first-time entries, this is the number of units
completed since the start of the job. For update entries, this is the
number of additional units completed since the last update was performed.
For reference, the total estimated units and the job-to-date units posted
to date are displayed in the status bar.
Reported
% Complete
Type the actual percentage of completion for
the cost code/cost type. For reference, the total estimated cost, job-to-date
cost, calculated percentage of completion, and the completion method for
the cost code/cost type are displayed in the status bar.
Report
Date
Type the date on which the units completed
or reported percentage of completion is being recorded.
Job Field Report Entry
