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Select Payroll ACA menu > ACA Applicable Large Employer Report.

The ACA Applicable Large Employer Report can help you determine whether your company qualifies as an applicable large employer under the Affordable Care Act (ACA) by calculating your total number of full-time and full-time equivalent (FTE) employees. This report uses information from the perpetual payroll history files; therefore, you must select the Retain Perpetual Payroll History check box in Payroll Options to accumulate data for the report.  

The employee counts are based on the number of hours worked. Hours are included in the calculation only if they were entered using an earnings code with one of the following methods of entry:

• Standard

• Add Amount to Rate

You can exclude hours entered using earnings codes that you specify by clicking the Earnings to Exclude button.  

After printing the report and closing the task window, a message asks if you want to update the full-time and total employee count to the ACA Employer file. If you click Yes, the totals will then be available in the ALE Member Information - Monthly window accessed from ACA Employer Maintenance.

For more information on how employee counts are calculated, see ACA Applicable Large Employer Report Calculation.

Note The ACA Applicable Large Employer Report is offered as a self-help tool for your independent use. Sage cannot and does not guarantee the report's accuracy or applicability to your circumstances. To comply with the Affordable Care Act, hours of service must be reported by calendar month. Because hours worked are tracked by pay periods in Sage 100 and pay periods may span more than one month, a calculation is performed to get an approximate monthly total.  The total is an estimate and may not reflect the actual hours worked. For specific tax or legal advice, see a professional tax service provider or an attorney, as appropriate.

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