Use this procedure to determine your full-time
and full-time equivalent (FTE) employee count and update the totals
to the ACA Employer file so that they appear in the ALE
Member Information - Monthly window. Your employee counts
are calculated based on information in the perpetual payroll history
files. You must have the Retain Perpetual Payroll History check
box in Payroll Options
selected to save the data used for the calculation.
Note The
ACA Applicable Large Employer Report is offered as a self-help
tool for your independent use. Sage cannot and does not guarantee
the report's accuracy or applicability to your circumstances.
To comply with the Affordable Care Act, hours of service must
be reported by calendar month. Because hours worked are tracked
by pay periods in Sage 100 and pay periods may span more than
one month, a calculation is performed to get an approximate monthly
total. The total is an estimate and may not reflect the actual
hours worked. For specific tax or legal advice, see a professional
tax service provider or an attorney, as appropriate.
To generate full-time and FTE employee counts and
update the ACA Employer file
-
Select Payroll ACA menu >
ACA
Applicable Large Employer Report.
-
Click Earnings to Exclude
to specify which (if any) earnings codes you want to exclude from
the report in the Earnings
to Exclude window.
Note Only earnings
codes that use the Standard and Add Amount to Rate entry methods are
included in the report calculation.
-
In the Period End Date Range
Starting and Ending fields, enter the date range for the report.
For more information, see ACA
Applicable Large Employer Report - Fields.
-
Make any other selections
as needed.
-
Print and review the report.
Change selections and reprint if needed.
-
Close the task window.
-
When the message appears asking
if you want to update the ACA Employer file, click Yes.
The employee counts are updated to the ACA Employer
file and appear in the ALE
Member Information - Monthly window accessed from ACA
Employer Maintenance.
Note Because of
the need to prorate the hours worked for pay cycles that span multiple
months, the report calculations will be more consistent when you generate
the report for the maximum 12-month date range. If the report is generated
for a shorter date range, the prorated hours for some months may not
be reflected in the report totals.
For information on how the employee totals are
calculated, see ACA
Applicable Large Employer Report Calculation.
