Department Maintenance

Department Maintenance - Fields

Department Number

Enter the department number representing the department you want to add or maintain, or click the Lookup button to list all departments. You can enter any alphanumeric character from 00 to ZZ.

Description

Enter the description of this department.

1. Main

Standard Payroll

Enter the general ledger standard salary expense account number for this department. Click the Lookup button to list all general ledger accounts. This is the default earnings expense account for earnings codes that post by department.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

Employer FICA

Enter the general ledger FICA tax expense account number for this department. Click the Lookup button to list all general ledger accounts.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

Employer Medicare

Enter the general ledger Medicare tax expense account number for this department. Click the Lookup button to list all General Ledger account numbers.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

Fed. Unemployment Ins.

Enter the general ledger federal unemployment insurance expense account number for this department. Click the Lookup button to list all general ledger account numbers.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

State Unemployment Ins.

Enter the general ledger state unemployment insurance expense account number for this department. Click the Lookup button to list all general ledger accounts.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

Workers' Compensation

Enter the general ledger workers' compensation expense account number for this department. Click the Lookup button to list all general ledger accounts.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

Accrue Wage Expense

Select this check box to accrue wage expense for this department. Clear this check box for no wage expense accrual. This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.

Accrue Tax Expense

Select this check box to accrue tax expense for this department. Clear this check box for no tax expense accrual. This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.

Accrue Tax Accruals

Select this check box to accrue tax accruals for this department. Clear this check box for no tax accruals. This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.

Payroll Accrual Account

Enter the Payroll accrual account number for this department. Click the Lookup button to list all General Ledger account numbers. This account is used to post the accruals and is typically a short-term liability account. This field is available only if the Allow G/L Accrual Postings check box is selected in Payroll Options.

Vacation Liability

Enter the vacation liability general ledger account number from your chart of accounts. Click the Lookup button to list all general ledger account numbers. This account is used to post vacation accruals to the general ledger. If you enter an account number in this field, you must also enter an account number in the Vacation Expense field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

Vacation Expense

Enter the vacation expense general ledger account number from your chart of accounts. Click the Lookup button to list all general ledger account numbers. This account is used to recognize vacation expense accrued and is the offsetting general ledger account for the account entered in the Vacation Liability field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

Sick Liability

Enter the sick leave liability general ledger account number from your chart of accounts. Click the Lookup button to list all general ledger account numbers. This account is used to post sick leave accruals to the general ledger. If you enter an account number in this field, you must also enter an account number in the Sick Expense field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

Sick Expense

Enter the sick leave expense general ledger account number from your chart of accounts. Click the Lookup button to list all general ledger account numbers. This account is used to recognize sick leave expense accrued and is the offsetting general ledger account for the account entered in the Sick Liability field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

Other Liability

Enter the other benefit liability general ledger account number from your chart of accounts. Click the Lookup button to list all general ledger account numbers. This account is used to post accruals for the user-defined third benefit type. If you enter an account number in this field, you must also enter an account number in the Other Expense field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

Other Expense

Enter the other benefit expense general ledger account number from your chart of accounts. Click the Lookup button to list all general ledger account numbers. This account is used to recognize expense accrued for the user-defined third benefit type and is the offsetting general ledger account for the account entered in the Other Liability field.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

2. Earnings

Earnings Code

If you want to post earnings to a general ledger account other than the standard payroll expense account selected on the Main tab, enter the applicable earnings code in this field.

Click the Lookup button to view list of all earnings codes.

Expense Account

Enter the general ledger expense account number corresponding to the earnings code being posted. Click the Lookup button to list all general ledger accounts.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.