Department Maintenance

Window Details		How Do I...
	Navigation		Process Payroll Expense and Tax Accrual
	Overview		Set Up Security by Department
	Fields		Set Up Liability Postings

Related Topics
	Account Maintenance	General Ledger Accounts
	Deductions by Department Worked	Department Security

Navigation

Select Payroll Setup menu > Department Maintenance.

Overview

Use Department Maintenance to organize your Payroll system by department, branch, division, store location, or profit center. Up to 1,296 departments can be established. Each department can maintain its own payroll account numbers for reporting and posting to the general ledger.

This task allows you to assign a number and name to each department and to specify the general ledger accounts to be posted to when checks are processed for an employee within a department. You can also specify the associated general ledger account numbers for Standard Salary Expense, Employer's Tax Expense, and Salary Expense accounts for up to 10 separate earnings codes for each department.

Departments also affect the numbering of your employees. The department number precedes the employee number entered in Employee Maintenance. The department number assigned to each employee determines which general ledger accounts are posted to when a check is issued to the employee. Also, all reports containing employee information provide subtotals by department.

By assigning unique Salary Expense and Employer's Tax Expense accounts to each department, amounts posted to each account reflect the activities for that department only. If you are integrating the General Ledger module with Payroll, the payroll expense amounts for each department are reflected on your financial statements and other General Ledger reports.

You can maintain departments other than 00 if the Require Departments in Payroll check box is selected in Payroll Options. If the Require Departments in Payroll check box is cleared, you can enter information for department 00 only. Prior to processing payroll for the first time, you must enter general ledger account numbers for department 00.

You can enter deduction codes for each department. If a deduction code accrual account is defined for the employee's home department, that accrual account is used during the Daily Transaction Register update process instead of the accrual account defined in Deduction Code Maintenance. If a deduction code accrual account is not defined for the department in Department Maintenance, the accrual account defined in Deduction Code Maintenance is used during the Daily Transaction Register update process.

An additional level of security can be added on a department-by-department basis.

You can enter alternate general ledger expense accounts for earnings codes if you do not want to post to the standard payroll expense account for this department. An unlimited number of earnings codes can be entered.

After entering department information, you can click the Print button to print a Department Listing.

Fields

Department Number	Description

1. Main
Standard Payroll	Accrue Tax Accruals
Employer FICA	Payroll Accrual Account
Employer Medicare	Vacation Liability
Fed. Unemployment Ins.	Vacation Expense
State Unemployment Ins.	Sick Liability
Workers' Compensation	Sick Expense
Accrue Wage Expense	Other Liability
Accrue Tax Expense	Other Expense

2. Earnings
Earnings Code	Expense Account