Use this procedure to set up the Sage 100
Direct Deposit service. In addition to enrolling in the service,
you must set up direct deposit in Payroll Options and enter your
bank account information in Direct Deposit Interface Setup. You
must use the same bank account that was provided on the application
form when enrolling in Sage 100 Direct Deposit Service. To use
a different bank, you must contact Sage Direct Deposit Support.
Before
You Begin
You must enroll in the service before
you can use it to process direct deposits. To enroll, select
Payroll Setup menu > Payroll Options. On the Direct Deposit
tab, click Apply for Sage 100 Direct Deposit Service.
Please keep in mind the following:
-
The
initial pre-note approval takes 5 banking days, so please
schedule accordingly.
-
Direct
deposits must be sent by 5:00 p.m. Eastern Time 2 banking
days before the deposit (check) date.
-
The
payroll check date must be dated 2 banking days after
the payroll processing date. For example, if your payroll
check date is Friday, September 24, you must submit your
direct deposits by 5 p.m. ET on Wednesday, September,
22.
To set up direct deposit in Payroll Options
-
Select Payroll Setup menu
> Payroll Options.
-
On the Direct Deposit
tab, select the Require Direct Deposit check box. For
more information, see Payroll Options
- Fields.
-
In the Direct Deposit
Interface field, select Sage 100 Direct Deposit Service.
-
To allow employees
to receive a portion of their net pay by direct deposit and have
the remainder paid by check, select the Allow Partial Allocation
of Check Amount check box. If you clear this check box, any undistributed
net pay will be deposited into the last approved bank account
listed in the Direct
Deposits window for the employee.
-
To print direct
deposit stubs for participants who have 100 percent of their net
pay allocated to direct deposit, select the Print Direct Deposit
Stubs check box. Clear the check box to print voided checks instead.
-
If you will print
direct deposit stubs, enter a number in the Next Direct Deposit
Stub Number field.
-
Select the Do Not
Send a Pre-Note When Employee Number Changes check box if needed.
If this check box is cleared and an employee's employee number
is changed, the Pre-Note Sent field in the Direct Deposits window
will be set to No, and a new prenote must be approved.
-
Click Accept.
To set up your bank
Only one bank can be set up for direct deposit.
Before you can use this account for direct deposit, it must be approved
by your financial institution for direct deposit processing. Consult
with your financial institution about its direct deposit requirements
for your company account.
-
Select Payroll Setup
menu > Bank
Code Maintenance.
-
Enter the bank code
that you will use for direct deposit payments. For
more information, see Bank
Code Maintenance - Fields.
Important! If
you want to change the bank account used for direct deposit, you must
contact Sage Direct Deposit Support at 866-237-4489. Changing the
bank code in this task will not affect which account is used when
direct deposit payments are processed.
-
Click Direct Dep. The Direct
Deposit Interface Setup window opens.
-
Select the Direct
Deposit check box.
-
In the Account Type
field, select Checking or Savings.
-
Enter the routing
transit numbers for the bank. For
more information, see Direct
Deposit Interface Setup - Fields.
-
Enter your alternate
employer ID number or alternate company name if applicable.
-
In the Fee Expense
Account Number field, enter the account number that you want to
debit for any ancillary fees that you may incur, such as an insufficient
funds charge.
If you are charged a fee, the next time that
you synchronize data with Sage 100 Direct Deposit, transaction journal
entries will be created for these accounts. Review the entries and
update the transaction journal.
-
Click Accept. If
your current company is not already linked with a Sage 100 Direct
Deposit company, the Sage ID sign-in window opens.
-
Sign in using your
Sage ID (your email address). The Link to Sage 100 Direct Deposit
Service Company window opens.
-
In the Sage 100
Direct Deposit Service Company field, select the direct deposit
company to link it to your current Sage 100 company.
-
Click OK.
The next step is to enter direct deposit information
for your employees in P/R
Employee Maintenance. See Set
Up Employees for Direct Deposit to learn more.
If other people in your company will be processing direct deposit payments, see Grant Access to Sage 100 Direct Deposit.
