E-mail Message and Fax Cover Sheet Formats for Paperless Office

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When you send a PDF document by e-mail or fax, you can specify the subject line and body text for the e-mail. This information is placed in particular areas based on whether you are e-mailing or faxing. For more information, refer to the appropriate section below.

E-mails

For e-mails, the information you define in Electronic Delivery Message Maintenance or Electronic Delivery is added to the e-mail message as follows:

Field Entered in Electronic Delivery

Section on E-mail

From E-mail Address

From

If the Use E-mail Message check box is selected:

Subject text defined in Electronic Delivery Message Maintenance

Subject

Body text defined in Electronic Delivery Message Maintenance

Message Body

If the Use E-mail Message check box is cleared:

Subject text defined in Electronic Delivery

Subject

"Please see the attached document: <file name>" where <file name]> is the PDF document file name

Message Body

Only one PDF document is attached to an individual e-mail; therefore, one e-mail is sent to each e-mail recipient for each PDF document selected in the viewer. For example, if you select 10 documents to deliver, and enter 3 e-mail addresses in the To E-mail Addresses grid, a total of 30 e-mails are delivered.

Faxes

For faxes, the information you define in Electronic Delivery Message Maintenance or Electronic Delivery is placed on the cover letter as shown in the following table. The cover letter template used is defined in Company Maintenance. If the template defined in Company Maintenance does not have a particular section mentioned below, the corresponding information is not added to the cover letter. If a cover letter is not defined in Company Maintenance, a generic cover letter is used.

Field Entered in Electronic Delivery

Section on Cover Letter

Recipient Name

To Name

Fax Number

To Fax

From Name

From

From Fax Number

From Fax

If the Use Fax Message check box is selected:

Subject text defined in Electronic Delivery Message Maintenance

Re:

Body text defined in Electronic Delivery Message Maintenance

Comment

If the Use Fax Message check box is cleared:

Subject text defined in Electronic Delivery

Re:

"Please see the attached document"

Comment

A single fax is sent to each recipient for each PDF document selected.

For more information, see:

Electronic Delivery Message Maintenance

Electronic Delivery

Company Maintenance

Field Entered in Electronic Delivery	Section on E-mail
From E-mail Address	From
If the Use E-mail Message check box is selected:
Subject text defined in Electronic Delivery Message Maintenance	Subject
Body text defined in Electronic Delivery Message Maintenance	Message Body
If the Use E-mail Message check box is cleared:
Subject text defined in Electronic Delivery	Subject
"Please see the attached document: <file name>" where <file name]> is the PDF document file name	Message Body

Field Entered in Electronic Delivery	Section on Cover Letter
Recipient Name	To Name
Fax Number	To Fax
From Name	From
From Fax Number	From Fax
If the Use Fax Message check box is selected:
Subject text defined in Electronic Delivery Message Maintenance	Re:
Body text defined in Electronic Delivery Message Maintenance	Comment
If the Use Fax Message check box is cleared:
Subject text defined in Electronic Delivery	Re:
"Please see the attached document"	Comment