1. Main
Select the first day of your work week. This allows Time Track to accurately calculate the weekly hours during data entry.
Select this check box to allow time entry for salaried employees in Time Track Entry and to allow salaried employees to use Punch In/Out.
Clear this check box to prevent time entry for salaried employees in Time Track Entry and Punch In/Out.
Require Approval to Post Time Entries
Select this check box to require the Approved check box to be selected in Time Track before the entry can be used in the Payroll module or posted to the Job Cost module. Clear this check box to disregard the status of the Approval check box.
Select this check box to delete negative time entries before transfer into Payroll Data Entry. Clear this check box if you do not want to delete negative entries.
This field is available only if the Enable Time Entry check box is selected in Payroll Options.
Consolidate Time Entries in Payroll
Select an option for consolidating time entries in Payroll Data Entry.
- Select Yes to consolidate all time entries into one line for the pay period.
- Select No to create a separate line for each time entry.
- Select Detail by Date to create one line per day that includes all entries for that day.
Note If you’re using Certified Payroll Reporting, you must select No or Detail by Date.
This field is available only if the Enable Time Entry check box is selected in Payroll Options.
Select an option to determine whether employees must enter their employee number or their badge number when punching in and out.
Select this password to require employees to enter their password when punching in or out.
Select this check box to allow employees to punch out of the current time entry record and punch in again automatically. This option can be used to change job numbers without having to punch out and back in again.
This field is available if the Enable Time Track for TimeCard check box is selected in Job Cost Options.
Select this check box to allow a punch out for lunch to be set up on a shift-by-shift basis. Clear this check box if you do not plan to have employees punch out for lunch.
If you select this check box, the Allow Punch Out for Lunch check box appears in Shift Maintenance.
Select an option for displaying and printing time.
For example, the 24-hour format would display 14:00 while the 12-hour format would display the same time as 2:00 P.M.
Select a method for rounding punch-in times. If you select Forward or Backward, the time will be rounded based on the selection in the Round Time to Nearest Minute field.
Note Lunch punch times are not affected by this setting.
View examples
The following examples shows how the fields for rounding punch-in and punch-out times work with the Round Time to Nearest Minute field.
Example 1
The following options are selected:
- Round Punch In Time: Forward
- Round Punch Out Time: Backward
- Round Time to the Nearest Minute: 10
The following information is recorded:
- Employee punches in at 8:07 a.m. The time is rounded forward to the next 10 minute increment -- 8:10 a.m.
- Employee punches out at 8:43 a.m. The time is rounded backward to the next 10 minute increment -- 8:40 a.m.
- The time worked (after rounding) is .50 (30 minutes).
Example 2
- Round Punch In Time: Closest Minute
- Round Punch Out Time: Closest Minute
- Round Time to the Nearest Minute: 15
Note When Closest Minute is selected, the value in the Round Time to the Nearest Minute field is divided in half to determine whether the time will be rounded forward or backward.
The following information is recorded:
- Employee punches in at 8:07 a.m. The time is rounded backward to 8 a.m.
- Employee punches out at 9:42 a.m. The time is rounded forward to 9:45 a.m.
- The time worked (after rounding) is .75 (45 minutes).
Note that, because 15 is entered in the Round Time to the Nearest Minute field, 8:07 is rounded back to 8 a.m. However, 8:08 would be rounded forward to 8:15.
Select a method for rounding punch-out times. If you select Forward or Backward, the time will be rounded based on the selection in the Round Time to Nearest Minute field.
Note Lunch punch times are not affected by this setting.
The following examples shows how the fields for rounding punch-in and punch-out times work with the Round Time to Nearest Minute field.
Example 1
The following options are selected:
- Round Punch In Time: Forward
- Round Punch Out Time: Backward
- Round Time to the Nearest Minute: 10
The following information is recorded:
- Employee punches in at 8:07 a.m. The time is rounded forward to the next 10 minute increment -- 8:10 a.m.
- Employee punches out at 8:43 a.m. The time is rounded backward to the next 10 minute increment -- 8:40 a.m.
- The time worked (after rounding) is .50 (30 minutes).
Example 2
- Round Punch In Time: Closest Minute
- Round Punch Out Time: Closest Minute
- Round Time to the Nearest Minute: 15
Note When Closest Minute is selected, the value in the Round Time to the Nearest Minute field is divided in half to determine whether the time will be rounded forward or backward.
The following information is recorded:
- Employee punches in at 8:07 a.m. The time is rounded backward to 8 a.m.
- Employee punches out at 9:42 a.m. The time is rounded forward to 9:45 a.m.
- The time worked (after rounding) is .75 (45 minutes).
Note that, because 15 is entered in the Round Time to the Nearest Minute field, 8:07 is rounded back to 8 a.m. However, 8:08 would be rounded forward to 8:15.
Select the number of minutes the that punch-in and punch-out times are rounded to.
The following examples shows how the fields for rounding punch-in and punch-out times work with the Round Time to Nearest Minute field.
Example 1
The following options are selected:
- Round Punch In Time: Forward
- Round Punch Out Time: Backward
- Round Time to the Nearest Minute: 10
The following information is recorded:
- Employee punches in at 8:07 a.m. The time is rounded forward to the next 10 minute increment -- 8:10 a.m.
- Employee punches out at 8:43 a.m. The time is rounded backward to the next 10 minute increment -- 8:40 a.m.
- The time worked (after rounding) is .50 (30 minutes).
Example 2
- Round Punch In Time: Closest Minute
- Round Punch Out Time: Closest Minute
- Round Time to the Nearest Minute: 15
Note When Closest Minute is selected, the value in the Round Time to the Nearest Minute field is divided in half to determine whether the time will be rounded forward or backward.
The following information is recorded:
- Employee punches in at 8:07 a.m. The time is rounded backward to 8 a.m.
- Employee punches out at 9:42 a.m. The time is rounded forward to 9:45 a.m.
- The time worked (after rounding) is .75 (45 minutes).
Note that, because 15 is entered in the Round Time to the Nearest Minute field, 8:07 is rounded back to 8 a.m. However, 8:08 would be rounded forward to 8:15.
Enter the number of leading characters to ignore when validating employee activity. This feature is useful if employees scan badges to punch in and out, and the scanned input contains characters in addition to the employee number or badge number.
Type the number of trailing characters to ignore when validating employee activity. This feature is useful if employees scan badges to punch in and out, and the scanned input contains characters in addition to the employee number or badge number.
2. Job Cost
Select this check box to make Job Number a required field for time entries. Clear this check box if a job number is not required.
This field is available if the Enable Time Track for TimeCard check box is selected in Job Cost Options.
Select this check box to use the pay rate in the Unit Cost field in the Cost Code Detail window accessed from Job Maintenance when a valid job number and cost code are entered for time entries.
Clear this check box to use the employees' pay rate.
This field is available if the Enable Time Track for TimeCard check box is selected in Job Cost Options.
Apply Pay Rate Multiplier from Earnings Code
Select this check box to apply the pay rate multiplier from the earnings code to the cost code unit cost. Clear this check box if you do not want the pay rate multiplier applied.
This check box is available only if the Use Cost Code Pay Rate check box is selected.
Use Time Track Entry Date as Transaction Date
Select this check box to update Job Cost transaction detail postings with a transaction date matching the date worked for the time entry. Job Cost period-to-date, year-to-date, and job-to-date postings and General Ledger posting dates will not change.
Clear this check box to use the Payroll accounting date.
This field is available if the Enable Time Track for TimeCard check box is selected in Job Cost Options.
Validate Cost Code / Earnings Code Combinations
Select this check box to have the program verify that cost code and earning code combinations entered in Time Track Entry and Punch In/Out are valid. The combination is considered valid if the earnings code is associated with the cost code in the Valid Earnings Codes window.
Clear this check box if you don't want the program to validate the cost code and earnings code combinations.
This field is available if the Enable Time Track for TimeCard check box is selected in Job Cost Options.
Enter the general ledger account number to use to post time entries. Click the Lookup button to list all general ledger account numbers.
The earnings accrual account is credited, and the work in process or expense account defined in Job Cost is debited during the Daily Transaction Register update.
When Payroll entries with a job number are processed and updated, an expense amount will post to this accrual account. An entry is required in this field; it is recommended that you use a unique number for the earnings accrual account.
This field is available if the Enable Time Track for TimeCard check box is selected in Job Cost Options.
