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Punch In/Out | ||
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Shift Maintenance | ||
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Select Payroll Time Track menu > Time Track Entry.
Select Payroll Time Track menu > Time Track Inquiry.
Note This task is available only if the Enable Time Track for TimeCard check box is selected in Payroll Options or Job Cost Options.
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Use Time Track Entry to enter detailed records of employees' time worked, including time in and out, earnings codes, labor codes, department worked, and so forth. If the Enable Time Track for TimeCard check box is selected in Job Cost Options, you can enter job numbers and cost codes. The entries can then be transferred into Payroll Data Entry and Job Cost.
If employees use Punch In/Out, you can edit their entries in this task.
If employees are using Punch In/Out and the Generate Entries for Days Absent check box or the Generate Entries for Leave check box is selected in Shift Maintenance, entries are automatically created for days in which the employee is scheduled to work but does not punch in.
If you have daily and weekly overtime rules set up for a shift in Shift Maintenance, and that shift is either the default shift or assigned to the employee, overtime is automatically calculated as needed if you're entering time in the Time In and Time Out fields. If you are manually entering the hours worked and not the time in and out, the overtime is automatically calculated only if you select the Automatically Calculate Hours Without Punch check box in the Default Values for Time Entry window at the beginning of your session. You can click the Recalculate Entries button to make any necessary adjustments.
Note If you return to an existing line and change the hours worked, overtime will not be automatically recalculated. You can click the Recalculate Entries button to make any necessary adjustments.
Overtime Example
- In Shift Maintenance, 8 is entered in the Hrs/Day When Overtime Starts field for the shift being used in Time Track Entry.
- For an entry with a regular-time earnings code selected, you enter 8 AM in the Time In field and 6 PM in the Time Out field, and an hour for lunch is subtracted. The total hours worked is 9.
- When you tab or click to go to the next line, the entry that you just created is adjusted to reflect 8 hours worked at regular time, and a new entry is created for 1 hour of overtime.
If the Allow Salaried Employees check box is selected in Time Track Options, you can enter time for salaried employees in addition to hourly employees.
Use Time Track Inquiry to view time entries.
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