Enter an employee number or click the Lookup button to view all employee numbers.
Click the Time Entry List button to view a list of existing entries.
Click the Next Employee in Pay Cycle button to enter the next employee number.
This field displays the employee's pay cycle assigned in Employee Maintenance and can only be viewed.
This field displays the employee's pay method assigned in Employee Maintenance and can only be viewed.
Quick Row
This field displays the number of the selected row in the primary grid. Additional fields for the selected row appear in the secondary grid. Enter a row number to view or edit information for a different row, or click the Find Row button to search for a row in the Search Grid window.
In Time Track Inquiry, this field can only be viewed.
The following buttons are located above the primary grid:
- When your cursor is in the Date Worked field, click the Default Date button to enter the default date. For more information, see Default Values for Time Track Entry.
- Click the Memo button to create a memo or view an existing memo. The button is available only if Time Track memos are set up in Memo Manager Maintenance.
- Click the Copy Entry button to create a copy of the current line.
- Click the Hours Recap button to open the Hours Recap window. The window displays the total hours for the date worked entered for the current line and the week that the date worked falls in.
- Click the Approve All button to select the Approved check box for all entries. This button is available if the Require Approval to Post Time Entries check box is selected in Payroll Options.
In Time Track Inquiry, memos are view-only, and the other buttons not available.
Enter the date worked or click the Calendar button to select a date from the calendar.
Click the Use Default Date button to enter the default date.
In Time Track Inquiry, this field can only be viewed.
This field displays the sequence number and can only be viewed. Each event has an automatically assigned sequence number that reflects the order in which the events occurred throughout the day.
Select this check box if this entry is approved for selection in Payroll Data Entry and Job Cost.
This field is available if the Require Approval to Post Time Entries check box is selected in Time Track Options.
In Time Track Inquiry, this field can only be viewed.
Enter a labor code or click the Lookup button to view all labor codes.
A default labor code can be entered in the Default Values for Time Track Entry window, but you can change it in this field.
In Time Track Inquiry, this field can only be viewed.
Enter an earnings code or click the Lookup button to view all earnings codes. There are three places within the Payroll module where a default earnings code can be entered.
- A default code entered in the Default Values for Time Track Entry window takes precedence over a default code entered in the other two locations.
- A default code entered in the Employee Time Track Settings window takes precedence over a default code entered in Shift Maintenance.
A default code entered in Shift Maintenance is used if no default code is entered in the other two locations.
Even if the employee is not assigned a default shift, the earnings code for the default shift defined in Shift Maintenance is used.
The default earnings code can be changed.
In Time Track Inquiry, this field can only be viewed.
Enter the department worked or click the Lookup button to view all departments. The default entry is the employee's assigned department, but it can be changed.
This field is available if the Payroll Departments check box is selected in Payroll Options.
In Time Track Inquiry, this field can only be viewed.
Enter the time the employee's starting time.
In Time Track Inquiry, this field can only be viewed.
Enter the time the employee's ending time.
In Time Track Inquiry, this field can only be viewed.
Enter the hours worked. If you entered values in the Time In and Time Out fields, the hours worked is automatically calculated, but you can change the amount.
If you enter a time in the Lunch Out and Lunch In fields, the amount of the lunch break is automatically calculated and subtracted from the hours worked.
The hours worked may be rounded based on the rounding options selected in Time Track Options.
In Time Track Inquiry, this field can only be viewed.
Enter the employee's pay rate. The default value is the amount in the Pay Rate 1 field in Employee Maintenance, but it can be changed.
In Time Track Inquiry, this field can only be viewed.
Enter the pay amount. The amount is calculated automatically if the hours worked and rate are entered, but it can be changed.
In Time Track Inquiry, this field can only be viewed.
Enter the time the employee's lunch break started.
This field is available if the Allow Punch Out for Lunch check box is selected in Shift Maintenance for the applicable shift.
In Time Track Inquiry, this field can only be viewed.
Enter the time the employee's lunch break ended.
This field is available if the Allow Punch Out for Lunch check box is selected in Shift Maintenance for the applicable shift .
In Time Track Inquiry, this field can only be viewed.
Enter the length of the employee's lunch break. If you enter a time in the Lunch Out and Lunch In fields, the length of the lunch break is calculated and appears in this field, but you can change it.
The lunch reported time may be rounded based on the selection in the Round Time to Nearest Minute field in Shift Maintenance.
Note Manually entering or changing the value in this field does not update the Hours Worked field.
In Time Track Inquiry, this field can only be viewed.
This field displays the labor code description and can only be viewed.
This field displays the earnings code description and can only be viewed.
This field displays the department description and can only be viewed.
This field is available if departments are set up in Department Maintenance.
Enter a job number or click the Lookup button to view all job numbers.
This field is available if the Enable Time Track for TimeCard check box is selected in Job Cost Options.
In Time Track Inquiry, this field can only be viewed.
This field displays the job description and can only be viewed.
This field is available if the Enable Time Track for TimeCard check box is selected in Job Cost Options.
Enter a cost code or click the Lookup button to view all cost codes.
This field is available if the Enable Time Track for TimeCard check box is selected in Job Cost Options.
In Time Track Inquiry, this field can only be viewed.
This field displays the cost code description and can only be viewed.
This field is available if the Enable Time Track for TimeCard check box is selected in Job Cost Options.
In Time Track Inquiry, this field can only be viewed.
Enter a shift code or click the Lookup button to view all shift codes. If an employee is assigned a default shift code in the Employee Time Track Settings window, it appears in this field, but it can be changed.
If the employee is not assigned a default shift, but a default shift is designated in Shift Maintenance, the shift code does not appear in this field, but the defaults and settings associated with the shift are used.
In Time Track Inquiry, this field can only be viewed.
This field displays the shift description and can only be viewed.
Enter a tax profile code or click the Lookup button to view all tax profiles codes that are set up for the employee in Employee Maintenance. The default tax profile code entered in Employee Maintenance is entered by default, but it can be changed.
In Time Track Inquiry, this field can only be viewed.
This field displays the Workers' Compensation state and can only be viewed.
Enter a Workers' Compensation code or click the Lookup button to view all Workers' Compensation codes. If there is a Workers' Compensation code entered for the employee in Employee Maintenance, it is entered in this field by default, but you can change it.
In Time Track Inquiry, this field can only be viewed.
This field displays the Workers' Compensation description and can only be viewed.
This field displays the Payroll posting status for the entry.
- Not Transferred means that the entry has not been selected for use in Payroll Data Entry.
- Transferred means that the entry has been selected for use in Payroll Data Entry, but it has not been updated.
- Posted means that the entry has been updated as part of the Payroll Data Entry update process.
If the status is Transferred or Updated, you can no longer edit the entry in this task. If you need to modify an entry with a Transferred status, first remove the entry from Payroll Data Entry by clicking Clear in the Pay Cycle window. Then change the status and edit the entry in this task before re-selecting it for Payroll Data Entry. Note that you must have the appropriate security setup to change the status.
This field is available if the Enable Time Track for TimeCard check box is selected in Payroll Options.
In Time Track Inquiry, this field can only be viewed.
This field displays the Job Cost posting status for the line entry.
- Not Transferred means that the entry has not been selected for use in Job Cost.
- Transferred means that the entry has been selected for use in Job Cost, but it has not been updated.
- Posted means that the entry has been updated as part of the Job Cost update process.
If the status is Transferred or Updated, you can no longer edit the entry in this task. If you need to modify an entry with a Transferred status, first remove the entry from Job Cost by clicking Clear in the J/C Time Track Selection window. Then change the status and edit the entry in this task before re-selecting it. Note that you must have the appropriate security setup to change the status.
This field is available if the Enable Time Track for TimeCard check box is selected in Job Cost Options.
In Time Track Inquiry, this field can only be viewed.
This field indicates whether the line was entered in this task or in Punch In/Out. This field can only be viewed.
In Time Track Inquiry, this field can only be viewed.
This field displays the time worked less any elapsed lunch, and can only be viewed. This field always displays the actual time worked regardless of which rounding options are selected in Time Track Options.
In Time Track Inquiry, this field can only be viewed.
This field displays the length of the employee's lunch break and can only be viewed. This field always displays the actual elapsed time regardless of the selection in the Round Time to Nearest Minute field in Shift Maintenance.
In Time Track Inquiry, this field can only be viewed.
This field displays the total hours for the entries with a Regular type earnings code and can only be viewed.
This field displays the total hours for the entries with an Overtime type earnings code and can only be viewed.
This field displays the total hours for all entries that have an earnings code with a type other than Regular or Overtime. This field can only be viewed.
This field displays the total hours for all entries and can only be viewed.
This field displays the day of the week and can only be viewed.
