Enter a shift code, or click the Lookup button to list all shift codes.
If you're creating a new shift, you can click Copy to copy from an existing shift.
Type a description for the shift.
Select this check box to make this shift the default shift used for entries created in Time Track Entry and for Punch In/Out entries. This shift will then be used as the default for any employee who does not have a shift selected in the Employee Time Track Settings window accessed through Employee Maintenance.
Clear this check box if you do not want this shift to be the default.
Note If there is no default shift selected in Shift Maintenance, any employees who do not have a shift assigned in the Employee Time Track Settings window will not be able to use Punch In/Out.
1. Main
Select this check box to set up a weekly schedule of hours for this shift code. Clear this check box if no defined weekly schedule is required.
Select this check box if employees are not paid for entries falling outside of their weekly schedule. Clear this check box if employees are paid for entries falling outside of their weekly schedule.
This field applies only to employee time entered using the Punch In/Out window. Time entered in Time Track Entry is not affected.
This check box is available only if the Enter Weekly Schedule check box is selected.
Allow Punch for Unscheduled Days
Select this check box if employees are allowed to punch in on days not included in their weekly schedule. Clear this check box if employees are not allowed to punch in on unscheduled days.
This check box is available only if the Enter Weekly Schedule check box is selected.
Select an option to determine whether an employee can punch in early.
- Select Yes if an employee assigned this shift code can punch in early.
- Select No if an employee cannot punch in until the exact time specified in the schedule.
- Select Grace if the employee can punch in within the rounding period specified in the Round Time to Nearest Minute field in Time Track Options.
This field is available only if the Enter Weekly Schedule check box is selected.
Generate Entries for Days Absent
Select this check box to automatically create punch-in and punch-out records for Time Track Entry that correspond to the weekly schedule when an employee fails to punch on a scheduled day.
If this check box is selected, the program checks back 7 days or to the last entry punched by an employee, and creates an absence record for each day that the employee was scheduled to work, but did not.
For example: An employee is scheduled to work Monday through Friday. The employee punches in on Tuesday, and the last day that the he punched in was the Thursday before. An absence record is created for Monday and Friday.
Clear this check box if you do not want to automatically create records for days absent.
This field is available only if the Enter Weekly Schedule check box is selected.
Earnings Code for Absent Hours
Enter an earnings code to use for the payroll entries automatically generated for days absent. Click the Lookup button to list all earnings codes.
Use a unique earnings code for this field. The entry will be created for zero dollars and will require a different earnings code to be entered if the employee should be paid for the absent hours.
This field is available only if the Generate Entries for Days Absent check box is selected.
Enter the time that the employee is supposed to punch in for each applicable day of the week.
If you enter 8, 8:00 AM is automatically filled in.
If 12 Hour Clock is selected in the Display/Print Time field in Time Track Options, and you enter 5P, 5:00 PM is automatically filled in.
This field is available only if the Enter Weekly Schedule check box is selected.
Enter the time that the employee is supposed to punch out for each applicable day of the week.
Examples:
- If you enter 8, 8:00 AM is automatically filled in.
- If 12 Hour Clock is selected in the Display/Print Time field in Time Track Options, and you enter 5P, 5:00 PM is automatically filled in.
This field is available only if the Enter Weekly Schedule check box is selected.
After you enter the time in and time out, the number of hours for the day is calculated and displayed in the Elapsed Hours field. The time is displayed in decimal format. For example, if the total hours for the day is 8 hours and thirty minutes, 8.50 appears in the field.
Select this check box if you want the Time Track Punch In/Out window to include the option to punch in and out for lunch.
This check box is available only if the Allow Punch Out for Lunch check box is selected in Time Track Options.
Clear this check box if punching in and out for lunch is not required.
Select a rounding increment for lunch punch-in and punch-out times.
Enter a starting lunch time for each applicable day of the week.
Enter an ending lunch time for each applicable day of the week.
After you enter the starting and ending lunch time, the length of the lunch break is calculated and displayed in the Lunch Period field. The time is shown in decimal format. For example, if the lunch break lasts 45 minutes, 0.75 appears in the field.
2. Additional
Default Earnings Code (Regular Time)
Enter the default earnings code to use for regular time, or click the Lookup button to list all earnings codes.
This will be the default regular-time earnings code for Time Track Entry and Punch In/Out entries unless a different one is entered in the Employee Time Track Settings window accessed through Employee Maintenance or the Default Values for Time Track Entry window.
Note Tip and fixed amount earnings codes cannot be used as a default for regular time.
Default Earnings Code (Overtime)
Enter the default earnings code to use for overtime hours, or click the Lookup button to list all earnings code.
This will be the default overtime earnings code for Time Track Entry and Punch In/Out entries unless a different one is entered in the Employee Time Track Settings window accessed through Employee Maintenance.
Note Tip and fixed amount earnings codes cannot be used as a default for overtime.
Enter the maximum number of hours worked per day before overtime is calculated.
For example, if overtime is calculated for any time worked that exceeds 8 hours per day, enter 8.
If overtime is not calculated on a daily basis, enter 0.
Enter the maximum number of hours worked per week before overtime is calculated.
For example, if overtime is calculated for any time worked that exceeds 40 hours per week, enter 40.
If overtime is not calculated on a weekly basis, enter 0.
Select this check box if hours worked on the seventh day of a week are considered overtime if the employee worked each of the six previous days.
Clear this check box if hours worked on the seventh day of a week are not considered overtime even if the employee worked each of the six previous days.
Note This field can be used to calculate overtime only. It does not calculate double-time.
Select this check box to create entries for hours scheduled but not worked. Clear this check box if you do not want to create entries for unscheduled leave.
Default Earnings Code (Unscheduled Leave)
Enter the default earnings code to use for unscheduled leave hours in Time Track Entry, or click the Lookup button to list all earnings codes.
This will be the default unscheduled leave earnings code for Time Track Entry unless a different one is entered in the Employee Time Track Settings window accessed through Employee Maintenance.
This field is available only if the Generate Entries for Leave check box is selected.
Type the minimum hours per workday for this shift code.
This field is available only if the Enter Weekly Schedule check box is cleared. If the check box is selected, the minimum hours per workday is the scheduled hours set up for that day of the week.
Type the maximum hours per workday for this shift code. This information is used as a reference for the Over Maximum Only check box in the Attendance Worksheet window, which determines whether or not to include entries exceeding the maximum hours.
Type a maximum elapsed time, not to exceed 23.99 hours, before Time Track assumes that an employee has missed a punch out. If the elapsed time exceeds this value, the employee is punched out automatically.
This field defaults to 23.99, but it can be changed.
Earnings Code for Missed Punch
Enter an earnings code to use for entries automatically punched after exceeding the maximum elapsed time. Click the Lookup button to list all earnings codes.
Use a unique earnings code because the record will be created at zero dollars and will require a different earnings code to be entered if the employee should be paid for the hours.
3. Breaks
Take Automatic Lunch/Break Deductions
Select this check box to set up a specified amount of time to be automatically deducted from an employee's hours worked. Clear this check box if you do not want to set up automatic lunch or break deductions.
Calculate Break Deduction Based On
Select a method for calculating break deductions.
- Select Actual Times to configure break deductions for the Actual method.
- Select Elapsed Times to configure break deductions for the Elapsed method.
Both methods process the break deduction when the employee punches out.
The established shift breaks are used to calculate the total amount of the break(s) and will compare that amount to the total hours worked (Elapsed method) or punch in/out times (Actual method), and then subtract the break time amount.
If Actual Times is selected, the actual times of a scheduled break (for example, 10:00AM and 10:15AM) are entered in the Break Begin and Break End fields that appear.
If Elapsed Times is selected, the elapsed time since the beginning of the shift before each break is typed in the To field (for example, 2.00 for 2 hours), and the amount of time to be deducted for the break is typed in the Break Amount field.
Note If you select Actual Times, and an employee punches in or out during a scheduled break, the remaining portion of the break will be subtracted along with any other breaks.
This field is available only if the Take Automatic Lunch/Break Deduction check box is selected.
Enter the start time for the break in the applicable break period fields.
This field is available only if you select Actual Times in the Calculate Break Deduction Based On field.
Enter the ending time for the break in the applicable break period fields.
This field is available only if you select Actual Times in the Calculate Break Deduction Based On field.
Type the amount of time that must elapse in the employee's shift before the break is calculated.
The From field for the next break period will be automatically updated based on the time entered in this field.
This field is available only if you select Elapsed Times in the Calculate Break Deduction Based On field.
Enter the length of the break that should be calculated after the time entered in the corresponding To field has elapsed.
Enter the time as a decimal value. For example, for a 15-minute break, enter .25.
This field is available only if you select Elapsed Times in the Calculate Break Deduction Based On field.
