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 Overview

The system allows you to record deposits on purchase orders. When the purchase order is invoiced, the invoice balance will be the invoice less the deposit amount.

Use one of the following procedures to record deposits on purchase orders:

• To record the deposit on the purchase order

• To record the check for the deposit

 

To record the deposit on the purchase order

1. Select Purchase Order Main menu > Purchase Order Entry.

2. In the Order Number field, enter the purchase order number or click the Lookup button to select the order for which you are recording the deposit. For more information, see Purchase Order Entry - Fields.

3. Click the Totals tab. In the Less Prepaid Amount field, enter the deposit amount.

4. In the Prepaid Check Number field, enter the check number.

5. Click Accept.

The deposit on the purchase order is recorded.

 

To record the check for the deposit

1. Select Accounts Payable Main menu > Manual Check and Payment Entry.

2. In the Bank Code field, verify that the correct bank code is selected. For more information, see Manual Check and Payment Entry - Fields.

3. In the Check No. field, enter the check number.

4. On the Header tab, enter the check date, check amount, and vendor number.

5. Select the GL Distribution check box.

6. Click the Lines tab. In the GL Account field, enter the general ledger account number specified in Purchase Order Options as the general ledger account debited by the entry. For more information, see Purchase Order Options - Fields.

7. Click Accept.

8. Print and update the Manual Check and Payment Register and Daily Transaction Register.

   Note Depending on your security setup, the Daily Transaction Register may be automatically printed and updated.

The check for the deposit is recorded.