Payroll batch processing allows you to have multiple payroll runs in progress at the same time. Therefore, you can simultaneously process payroll for groups of employees who are assigned to different pay cycles.
Each batch has its own pay cycle, so you can enter different check dates and pay period starting and ending dates. If batch processing is enabled, you must always create or select a batch before accessing the Pay Cycle window.
An open batch can be accessed by any employee provided that it's not set as a private batch. You can access another user's private batch only with the appropriate security setup.
Multiple users can access the same batch at the same time in Payroll Data Entry. However, you can select only one batch at a time when running other Payroll tasks, including Payroll Tax Calculation, Check Printing, and Check Register/Update.
Unlike other modules, you cannot merge batches or transfer records from one batch to another.
An employee can be selected in only one batch at a time. This applies to batches that originate in Payroll Data Entry and batches that originate when updating the Commission Edit Register.
To enable batch entry
- Select Payroll Setup menu > Payroll Options.
- On the Entry tab, in the Batch Processing area, select the Enable check box.
The default next available batch number is 00001, but you can change this value. Alphanumeric batch numbers are allowed. Users can change the next available batch number by clicking Modify in the Payroll Data Entry Batch window if they have the appropriate security setup.
