Purchase Vendor Transfer

Purchase Vendor Transfer - Fields

Vendor Number

Enter a vendor number for this credit card transfer, or click the Lookup button to list all vendor numbers.

Alternately, start typing a vendor name to locate a record. As you type, a list of records matching your entry appears. You can then select a record from the list, and the vendor number will appear in the field.

Enter the purchase vendor number, the vendor that you made a credit card purchase from, to transfer the purchase amount from the credit card vendor to the purchase vendor. Enter the credit card vendor number, the same vendor invoiced in Invoice Data Entry or Manual Check and Payment Entry, to combine credit card vendor invoices.

If you enter a vendor whose status is set to Inactive in Vendor Maintenance, a message appears warning that the vendor is inactive and cannot be used.

Name

This field displays the vendor name and can only be viewed.

Invoice Number

Enter the outstanding invoice number only if you are recording the payment of an outstanding invoice by credit card. Click the Lookup button to list all outstanding invoices for the vendor.

To select multiple invoices, click the Select button in the top-right corner of the window. The Select button is available only if you have not entered an invoice number in this field. If multiple invoices are selected, MULTIPLE appears in this field.

Do not enter an invoice number in this field if you are transferring the purchase amount from the credit card vendor invoice to the purchase vendor to track the purchase vendor's payment and 1099 history.

Invoice Date

This field displays the invoice date and can only be viewed.

Invoice Balance

This field displays the invoice balance and can only be viewed.

G/L Account

Enter the general ledger account number to post the purchase amount, or click the Lookup button to list all accounts. This field defaults to the default general ledger account for the purchase vendor entered.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

This field is available only if a purchase vendor number is entered in the Vendor Number field and the Invoice Number field is not entered. Enter this field when you are transferring the purchase amount from the credit card vendor to the purchase vendor to track the purchase vendor's payment and 1099 history. You cannot enter this field if you are recording the payment of an outstanding invoice by credit card or if you are combining invoices for the credit card vendor into one invoice.

Transfer Amount

Enter the transfer amount, or click the Calculator button to enter an amount using the calculator. Enter the purchase amount to transfer from the credit card vendor invoice to the purchase vendor to track the purchase vendor's payment and 1099 history.

If you are recording the payment of a purchase vendor’s outstanding invoice by credit card, this field defaults to the purchase vendor's invoice balance. You can change this amount if you want to perform a partial pay. The transfer amount cannot exceed the purchase vendor’s invoice balance.

Discount Amount

Enter the discount amount applied to this invoice, or click the Calculator button to enter an amount using the calculator. Enter this field only if you are recording the payment of a purchase vendor’s outstanding invoice by credit card. Do not enter this field if there is no discount. The transfer amount minus the discount amount must match the amount on your credit card statement.

This field is available only if an invoice number is entered in the Invoice Number field.

1099 Form

Select the 1099 form that applies to the vendor entered in the Vendor Number field. This field is available only if the 1099 Reporting check box is selected in Accounts Payable Options, and Business or Individual is selected in the Vendor Type field for this vendor in Vendor Maintenance.

1099 Box

Select the number corresponding to the box on the 1099 form that applies to the vendor entered in the Vendor Number field. This field is available only if a form is selected in the 1099 Form field.