Automatic Earnings Code Maintenance

This field displays the type of earnings for the selected earnings code and can only be viewed.

This field corresponds to the record number for the selected earnings code and can only be viewed. The value in this field is automatically incremented when you create a new entry for an earnings code.

This field displays the method of entry for the selected earnings code and can only be viewed.

Select this check box to include the earnings code in the employee's pay calculation. Clear the check box to exclude the earnings code from the employee's pay calculation.

Type the period number(s) in which the earnings code is to be automatically included in the employee's pay calculation. The value in this field will be matched with the value selected in the Deduction/Earnings Period field in the Pay Cycle window to determine whether or not the earnings code is included.

Entry Sample

If you want the earnings code included in the first and third pay period, type 13. If 1 or 3 is selected in the Deduction/Earnings Period field, the earnings code is included. If you want the earnings code included for every pay period, type 12345.

Enter a department or click the Lookup button to list all departments. This field is available only if the Require Departments in Payroll check box is selected in Payroll Options.

Select Fixed Amount or Percentage. This field displays Fixed Amount and can only be viewed if Fixed Amount is the method of entry for the selected earnings code.

If you select Fixed Amount, you can type a payment amount in the Payment Amount field; you can then optionally type a pay rate in the Pay Rate field and type hours in the Hours field if the selected earnings code method is not Fixed Amount.

If you select Percentage, the payment amount is adjusted based on the allocation percentage entered in the Allocation field, which is multiplied by the autopay hours entered in Employee Maintenance.

Type a percentage amount to adjust the value in the Payment Amount field. This field is available only if Percentage is selected in the Calculation field.

Select one of the pay rates defined in Employee Maintenance, or select None to enter a rate in the Pay Rate field. This field can only be viewed if the earnings code has a method of Fixed Amount or if Fixed Amount is selected in the Calculation field.

Type a pay rate. This field can only be viewed if a pay rate is selected in the Pay Rate to Use field or if the selected earnings code has a method of Fixed Amount.

Type the number of hours to use in the Payment Amount calculation. This field can only be viewed if the selected earnings code has a method of Fixed Amount.

Note If Percentage is selected in the Calculation field, the number of hours entered in the Autopay Hours field in Employee Maintenance is multiplied by the percentage entered in the Allocation field. The total of that calculation will populate this field; therefore, the value will change if you change the allocation percentage.

Type the maximum amount that an employee can earn for the selected earnings code. When this limit is reached, the earnings code will no longer be added when the Auto Pay calculation is performed.

Note If multiple entries exist for an earnings code, this field is available only when the first entry is selected; the number 1 will display in the Entry Number field.

If a value is entered in the Earnings Limit field, this field displays the employee's year-to-date earnings for this earnings code and can only be viewed.

If a value is entered in the Earnings Limit field, this field displays the difference between that value and the value at the YTD field. This field can only be viewed.

This list box displays the earnings code set up for the employee selected in Employee Maintenance. Select a line to modify or delete it.