Return of Goods Entry

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Return Number

Enter the number of the return to add or maintain, or click the Lookup button to list all return numbers. Click the Next Number button to automatically increment the return number for a new return of goods.

If you have not entered any lines, you can click the Copy from button to copy return information from an existing document. For more information see Copy From (Return of Goods Entry).

Click the Memo button next to the navigation buttons to view, create, or maintain memos for this transaction. The Memo button is available only if the appropriate memo type has been set up in Memo Manager Maintenance for this task. If a memo already exists for this task, the Memo button appears yellow. If a memo does not exist, the Memo button appears blue. For more information, see Memo Maintenance.

Note The return number is used as a reference on all reports and registers.

 

Batch No.

If batch processing is enabled, this field displays the current batch number and can only be viewed. This field is available only if the Enable check box is selected for batch processing in the module's Options window. For more information, see Batch Entry.

Click the Batch Number button to select a batch number from the list or to create a new batch number. Click the Transfer Document button to transfer the current document to a different batch.

 

1. Header

 

Return Date

Enter a return date, or click the Calendar button to select a date from the calendar. This field automatically displays the return date entered in the Return Date field in the Default Values for Return of Goods Entry window, but can be changed.

 

Authorization No.

Type the return authorization number.

 

Purchase Order Number

Enter the purchase order number representing the purchase order against which this return information will be applied, or click the Lookup button to list all purchase order numbers. You can enter multiple returns against the same purchase order during data entry.

If the existing order has a vendor whose status is set to Inactive in Vendor Maintenance, a message appears warning that the vendor is inactive and the order cannot be used.

Click the Memo button to view, create, or maintain memos. The Memo button is available only if the appropriate memo type has been set up in Memo Manager Maintenance for this task. If a memo already exists for this task, the Memo button appears yellow. If a memo does not exist, the Memo button appears blue. For more information, see Memo Maintenance.

Note Do not enter a number if you are returning goods for which no purchase order exists.

 

Invoice Number

Type an invoice number to post a debit memo for the return order amount. This field is available only if the Post Accounts Payable Invoices check box is selected in Purchase Order Options.

Do not enter a number if you are returning goods where no debit memo will be posted.

Note The information displayed on the Totals tab depends on whether you entered an invoice number in this field. If the Allow Entry of Sales Tax and Freight Without an Invoice check box is selected in Purchase Order Options, you can enter tax and freight when an invoice has not been entered. If you did not enter an invoice number, the Totals tab contains the Taxable Returns, Non-Taxable Returns, and Return Total fields, and cannot be modified. Click Tax Detail to view additional tax detail information.

 

Invoice Date

Enter the invoice date, or click the Calendar button to select a date from the calendar. This field is available only if an invoice number is entered in the Invoice Number field.

 

Vendor No.

Enter the vendor number, or click the Lookup button to list all vendor numbers.

Alternately, start typing a vendor name to locate a record. As you type, a list of records matching your entry appears. You can then select a record from the list, and the vendor number will appear in the field.

• If divisions are set up in the Accounts Payable module, the first two characters entered must be a valid division number.

• If you enter a vendor whose status is set to Inactive in Vendor Maintenance, a message appears warning that the vendor is inactive and cannot be used.

Type a new vendor number to add a vendor using Vendor Maintenance (On the Fly). This task can be accessed only with the appropriate security set up; some nonessential fields are omitted to speed data entry. You can access Vendor Maintenance at a later time to complete the remaining entries for a new vendor number.

Click the field hyperlink to launch this field's associated maintenance task. If a value is entered in this field, the associated data is displayed in the maintenance window. The maintenance task can be accessed only with the appropriate security setup.

Click the Memo button next to this field or next to the Vendor button to view, create, or maintain memos for this vendor. The Memo button is available only if the appropriate memo type has been set up in Memo Manager Maintenance for this task. If a memo already exists for this task, the Memo button appears yellow. If a memo does not exist, the Memo button appears blue. For more information, see Memo Maintenance.

 

Order Type

This field displays the order type of the purchase order selected in the Purchase Order Number field and can only be viewed.

 

Order Status

This field displays the order status of the purchase order number selected in the Purchase Order Number field and can only be viewed.

 

Required Date

Enter the required delivery date for this order, or click the Calendar button to select a date from the calendar. This field automatically displays the required date entered in the Date Required field in the Default Values for Return of Goods Entry window, but it can be changed.

 

1099 Form

Select the 1099 Form type for the vendor and invoice. This field is available only if the 1099 Reporting check box is selected in Accounts Payable Options, and Business or Individual is selected at the 1099 Form Vendor Type field in Vendor Maintenance.

 

1099 Box

Enter the number corresponding to the box on the 1099 Form where the accumulated year-to-date 1099 payments for this vendor are printed. The available numbers change depending on the form selected in the 1099 Form field.

This field is available only if the 1099 Reporting check box is selected in Accounts Payable Options, and Business or Individual is selected at the 1099 Form Vendor Type field in Vendor Maintenance.

 

Schedule

Enter the tax schedule for the order, or click the Lookup button to list all tax schedules. This field defaults to the vendor's default tax schedule set up in Vendor Maintenance. This field is available only if the Sales Tax Reporting check box is selected in Accounts Payable Options.

A new tax schedule code can be added on the fly. The Sales Tax Schedule Maintenance (On the Fly) window appears; however, some nonessential fields are omitted to speed data entry. You can access Sales Tax Schedule Maintenance at a later time to complete the remaining entries for a new tax schedule code.

 

Use Tax

Select this check box to default new line items to calculate use tax. If this check box is selected, the invoice amount does not include sales tax. The sales tax amounts are calculated based on the tax schedule and tax class, but are recorded as use tax. This field is available only if the Sales Tax Reporting check box is selected in Accounts Payable Options.

 

Purchase Address

Enter a purchase address code to automatically enter an alternate address for the current vendor, or click the Lookup button to list all purchase address codes. The purchase address code defaults to the address entered in the Primary Purchase Address field in Vendor Maintenance for a 1-step return.

Click the field hyperlink to launch this field's associated maintenance task. If a value is entered in this field, the associated data is displayed in the maintenance window. The maintenance task can be accessed only with the appropriate security setup.

A new purchase address code can be added on the fly. The Purchase Address Maintenance (On the Fly) window appears; some nonessential fields are omitted to speed data entry. You can access Purchase Address Maintenance at a later time to complete the remaining entries for a new location code.

 

Ship-To Address

Enter a ship-to address code, or click the Lookup button to list all ship-to address codes.

This field automatically displays the ship-to address entered in the Ship-To Address field in the Default Values for Return of Goods Entry window, but it can be changed.

A new ship-to address code can be added on the fly. The Ship-To Address Maintenance (On the Fly) window appears; however, some nonessential fields are omitted to speed data entry. You can access Ship-To Address Maintenance at a later time to complete the remaining entries for a new ship-to address code.

Click the field hyperlink to launch this field's associated maintenance task. If a value is entered in this field, the associated data is displayed in the maintenance window. The maintenance task can be accessed only with the appropriate security setup.

 

Terms Code

Enter a terms code, or click the Lookup button to list all terms codes.

Click the field hyperlink to launch this field's associated maintenance task. If a value is entered in this field, the associated data is displayed in the maintenance window. The maintenance task can be accessed only with the appropriate security setup.

A new terms code can be added on the fly. The Terms Code Maintenance (On the Fly) window appears; however, some nonessential fields are omitted to speed data entry. You can access Terms Code Maintenance at a later time to complete the remaining entries for a new terms code.

 

Ship Via

Enter a shipping code, or click the Lookup button to list all shipping codes. If the Sales Order module is installed, you can enter a shipping code defined in Shipping Rate Maintenance.

Click the field hyperlink to launch this field's associated maintenance task. If a value is entered in this field, the associated data is displayed in the maintenance window. The maintenance task can be accessed only with the appropriate security setup.

This field automatically displays the shipping code entered in the Ship Via field in the Default Values for Return of Goods Entry window, but it can be changed.

 

FOB

Type the FOB (freight on board) location. The FOB location indicates the location this order is placed on board a freight carrier at no charge to the vendor. This field automatically displays the FOB location entered in the FOB field in the Default Values for Return of Goods Entry window, but it can be changed.

 

Warehouse

Enter a warehouse code, or click the Lookup button to list all warehouse codes. This field is available only if the Inventory Management module is integrated with Purchase Order and the Require Multiple Warehouses check box is selected in Inventory Management Options.

• If there is a default warehouse defined for the ship-to address entered in the Ship-To Address field, this field displays the ship-to warehouse.

• If there is no default warehouse defined for the ship-to address entered, this field displays the warehouse entered in the Warehouse field in the Default Values for Return of Goods Entry window.

• If a value is not saved in the Default Values for Return of Goods Entry window, this field displays the warehouse entered in the Default Warehouse for Purchase Orders field in Purchase Order Options.

The default warehouse can be changed.

 

Confirm To

Type the name of the person to contact regarding issues for the current ship-to address.

 

Print Return

Select this check box to print a return order acknowledgment for this return. Clear this check box if you do not want a return order acknowledgment printed for this return. After a return order has been printed for a return, this check box is cleared automatically, but can be selected again to reprint the return order.

This field is available only if you selected the Print Return Orders check box in Purchase Order Options.

 

Telephone

This field displays the telephone number defined for the primary purchase address entered in the Purchase Address field and can only be viewed. If there is no primary purchase telephone number, this field displays the telephone number of the vendor selected.

 

Ext

This field displays the telephone extension defined for the primary purchase address entered in the Purchase Address field and can only be viewed. If there is no primary purchase telephone extension, this field displays the telephone extension of the vendor selected.

 

E-mail

Type the e-mail address of the person to contact regarding return of goods for the current purchase address. If there is no primary purchase e-mail address, this field displays the e-mail address of the vendor selected. Click the E-mail button to compose a new e-mail message to the address entered at this field. The e-mail address entered defaults to the To section of the e-mail.

 

Comment

Type a comment relating to this order.

 

2. Address

 

Vendor No.

This field displays the vendor number for the order and can only be viewed.

 

(Purchase Address) Location

Enter a purchase address location code for the current vendor, or add a new purchase address on the fly by entering a new location code. Click the Lookup button to list all purchase address codes for the vendor.

Click the field hyperlink to launch this field's associated maintenance task. If a value is entered in this field, the associated data is displayed in the maintenance window. The maintenance task can be accessed only with the appropriate security setup.

A new purchase address code can be added on the fly. The Purchase Address Maintenance (On the Fly) window appears; however, some nonessential fields are omitted to speed data entry. You can access Purchase Address Maintenance at a later time to complete the remaining entries for a new purchase address code.

 

(Purchase Address) Name

Type the vendor's name.

 

(Purchase Address) Country

Enter the vendor's country code, or click the Lookup button to list all country codes.

A country code is needed to ensure that the correct city and state or province are entered based on the ZIP or postal code.

Enter a new country code to add it on the fly using the Country Code Maintenance (On the Fly) window.

 

(Purchase Address) Address

Type the vendor's address in the lines provided.

 

(Purchase Address) ZIP/Postal Code

Type the vendor's ZIP or postal code.

Enter a new ZIP or postal code to add it on the fly using the ZIP/Postal Code Maintenance (On the Fly) window.

 

(Purchase Address) City

Type the vendor's city.

 

(Purchase Address) State/Province

Type the vendor's state or province abbreviation.

 

(Purchase Address) Telephone

This field displays the vendor's telephone number and can only be viewed.

 

(Purchase Address) Ext

This field displays the vendor's extension and can only be viewed.

 

(Purchase Address) Fax

This field displays the vendor's fax number and can only be viewed.

 

(Ship-To Address) Ship To

Enter a location code to automatically enter the corresponding shipping address, or click the Lookup button to list all location codes.

Click the field hyperlink to launch this field's associated maintenance task. If a value is entered in this field, the associated data is displayed in the maintenance window. The maintenance task can be accessed only with the appropriate security setup.

A new ship-to address code can be added on the fly. The Ship-To Address Maintenance (On the Fly) window appears; however, some nonessential fields are omitted to speed data entry. You can access Ship-To Address Maintenance at a later time to complete the remaining entries for a new ship-to address code.

(Ship-To Address) Name

Type the ship-to name.

 

(Ship-To Address) Country

Enter the country code, or click the Lookup button to list all country codes.

A country code is needed to ensure that the correct city and state or province are entered based on the ZIP or postal code.

Enter a new country code to add it on the fly using the Country Code Maintenance (On the Fly) window.

 

(Ship-To Address) Address

Type the ship-to address.

 

(Ship-To Address) ZIP/Postal Code

Type the ship-to ZIP or postal code.

Enter a new ZIP or postal code to add it on the fly using the ZIP/Postal Code Maintenance (On the Fly) window.

 

(Ship-To Address) City

Type the ship-to city.

 

(Ship-To Address) State/Province

Type the ship-to state or province abbreviation.

 

3. Lines

 

Grid Button Bar

The buttons located above the primary grid allow you to select items, view history and item information, enter extended item descriptions, and distribute lot or serial items.

For more information, see:

Item Quantity Inquiry

Lot/Serial Number Distribution

Item Status

Item Maintenance

Item Memo

 

Quick Row

This field displays the number of the selected row in the primary grid. Additional fields for the selected row appear in the secondary grid. Enter a row number to view or edit information for a different row, or click the Find Row button to search for a row in the Search Grid window.

 

Line Number

This field displays the line number in the grid and can only be viewed. The line number appears red for lines that are new or modified. After the Accept button is clicked, the line number changes from red to black.

 

Item Code

Enter an item code identifying the line item. Click the Lookup button to list all inventory item codes. Click the Alias Item button to display all alias item codes.

Alternately, start typing an item description to locate an item. As you type, a list of records matching your entry appears. You can then select an item from the list, and the item code will appear in the field.

• Right-click and select Item Maintenance to view item information.

• At the Item Quantity Inquiry button, click the drop-down arrow and select Item Status to view the status for the selected inventory item, or Item Memo to view an existing memo for the selected inventory item.

Note If the Inactive Item check box is selected for an item in Item Maintenance, the inactive item code cannot be entered in this field when adding a new line unless you have the appropriate security set up. Inactive items will appear in the Item List window when you click the Lookup button. To help distinguish which items are inactive, you can create a custom lookup view and add the InactiveItem field. For more information, see Create a Lookup View. If you enter an active kit with inactive components, the components will be treated as active. If you are creating a return from a purchase order with items that are now inactive, the existing inactive items will be allowed; however, you cannot add new lines with inactive items unless you have the appropriate security set up.

A new item or alias item can be added on the fly if the appropriate security is set up. A window similar to the Alias Item Number Maintenance window or the Item Maintenance window appears; however, some non-essential fields are omitted to speed data entry. You can access Alias Item Number Maintenance or Item Maintenance at a later time to complete the remaining entries for the new alias item or inventory item. For more information, see Add a New Inventory or Alias Item.

To view the Comments List, type /C and press F2. To view the Miscellaneous Item List, type /M and press F2. To view comments and miscellaneous items, type a slash ( / ) and press F2.

For items that should not be added to inventory, you can prepend the item code with an asterisk (*) to identify it as a special item.

If you enter an inventory item code or a miscellaneous item code, non-financial accounts cannot be entered in the G/L Account field.

Note If the Inventory Management module is not integrated with Purchase Order, all entries in this field are verified against the Miscellaneous Item Code field.

 

Returned

Type the quantity returned for the item. The quantity returned cannot exceed the quantity received.

 

Ordered

Type the ordered quantity for this item. For inventory items, the quantity on purchase order and available in stock appears below the secondary grid. When you have entered an ordered quantity, the quantity received, quantity returned, unit cost, and total returned value (extension) are calculated and displayed.

If the line item is for an existing purchase order, the original order quantity (or the remaining order quantity if the item has been back ordered) appears, and this field can only be viewed.

 

Unit Cost

Type the unit cost for the item. If a new unit cost is entered, the extension amount and return totals are recalculated.

 

Extension

Type the total cost for the item. The total cost amount is calculated by multiplying the quantity returned by the unit cost. If the value that appears is changed, the unit cost is adjusted accordingly.

 

Comment

Type a comment for this line.

Note Press CTRL+ENTER to add a new line of text in the Comment field.

 

Description

Type the description for this item. The description entered is printed on the current return order.

Click the Extended Item Description button to view and maintain extended item descriptions in Item Text Maintenance.

• If there is no extended description entered for an item, the Extended Item Description button appears blue.

• If an extended description is entered for the line item, the Extended Item Description button appears yellow.

 

Warehouse

Enter a warehouse code, or click the Lookup button to list all warehouse codes. This field is not available if you selected a miscellaneous item code in the Item Code field. If the item has a default warehouse defined in Item Maintenance, and selected in Purchase Order Options, this field displays the default item warehouse. If no default item warehouse is defined, this field displays the warehouse code entered in the Warehouse field on the Header tab.

 

Unit of Measure

Enter the unit of measure for the item code, or click the Lookup button to list all units of measure. The unit of measure entered for an inventory item must be convertible to the item's standard unit of measure as established in Unit of Measure Conversion Maintenance.

 

Received

The quantity of the item received to date is displayed. If the Allow Qty Received/Invoiced to Exceed Qty Ordered check box in Purchase Order Options is cleared, this amount cannot exceed the amount in the Ordered field.

If the line item is for an existing purchase order, the original order quantity (or the remaining order quantity if the item has been back ordered) appears and can only be viewed.

 

Job Number

Enter a job number to distribute the cost associated with the line item to a specific job, or click the Lookup button to list all job numbers. If the Define Job Statuses Allowed in Entry check box is selected in Job Cost Options, the system checks to see if the status of the job number entered is allowed in Job Status Maintenance.

If you enter a job number with a status that is not allowed, a warning message appears. If the appropriate security is set up in Role Maintenance, you can click Yes to enter the job number. If the appropriate security is not set up, you can click Yes to override security with a logon ID and password. In both cases, if you click No, the job number is removed from this field. If this field previously displayed a job number with a valid status, that number will reappear in this field.

This field is available only if the Job Cost module is integrated with Purchase Order.

 

Cost Code

Enter the cost code to use for recording the cost of the line item, or click the Lookup button to list all cost codes. Right-click this field and select Active Cost Code to view only the active cost codes on file for the job number entered in the Job Number field. This field is available only if the Job Cost module is integrated with Purchase Order, and a job number is entered in the Job Number field.

 

Cost Type

Type a cost type to specify the cost type to use to record the cost of the line item. If the cost code entered is only valid for a single cost type, that cost type appears automatically. This field is available only if the Job Cost module is integrated with Purchase Order, and a job number and cost code are entered.

 

Required Date

Type the required delivery date for this order. The required date defaults from the Header tab.

 

Original Unit Cost

This field displays the original unit cost entered on the purchase order and can only be viewed. The amount displayed at this field defaults to the current unit cost when entering new line items.

 

Tax Class

Enter the tax class for this purchase order, or click the Lookup button to list all tax classes. The tax class defaults from the purchase order. If you enter an item that is not on the original purchase order, then the tax class defaults from the Item file, but can be changed. If the tax class is taxable, selecting the Use Tax check box recalculates use tax, regardless of the exemption numbers for the vendor. This field is available only if the Sales Tax Reporting check box is selected in Accounts Payable Options.

 

Use Tax

Select this check box to calculate use tax for the item code selected. The value that appears in this field defaults from the purchase order or from the Header tab, but can be changed on a line-by-line basis. If the tax class is taxable, selecting the Use Tax check box recalculates use tax, regardless of the exemption numbers for the vendor. This field is available only if the Sales Tax Reporting check box is selected in Accounts Payable Options.

 

Distrib Required

This check box appears selected if the item entered in the Item Code field is a lot or serial item. This field can only be viewed.

 

Extended Desc

This check box appears selected if the item has an extended description and can only be viewed.

 

Alias Item

This field displays the alias item code for the item code selected and can only be viewed.

 

G/L Account

Enter the general ledger inventory, work in process, or expense account number for posting the item entered, or click the Lookup button to list all general ledger accounts. Depending on the type of item entered in the Item Code field, this field defaults to the general ledger account set up in Product Line Maintenance (for inventory items), Miscellaneous Item Maintenance (for miscellaneous items), or Purchase Order Options (for expense and special items). The account can also default from Job Type Maintenance or Cost Code Maintenance if a job number is entered, and from Operation Code Maintenance if a work order number is entered.

Nonfinancial accounts cannot be entered in this field. For inventory items, this account can be overridden only with the appropriate security setup.

For special items, accept the default special item cost account number entered in Purchase Order Options, or enter the inventory or work-in-process account number that the special item is charged. For miscellaneous charges, enter the general ledger expense or work in process account number to post for the charge.

If the account number is longer than the field, use the left and right arrow keys to view the entire account number.

Accounts can be created in this field if the appropriate settings are defined in the Auto Create when all Segments are Valid field in General Ledger Options.

 

Item Type

This field displays the item type of the item selected, and can only be viewed. Inventory item types can be accessed and maintained in Item Maintenance.

 

Weight Ref

Type the weight reference assigned to the inventory item. This field is available only if an inventory item is selected in the Item Code field. The information in this field defaults from the Weight field in Item Maintenance.

 

Weight

Type the weight of the inventory item to calculate freight allocation. This field is available only if an inventory item is selected in the Item Code field. The information in this field defaults from the Weight field in Item Maintenance.

 Entry Sample

 

Weight field (Item Maintenance)	Weight field (Data Entry)	Weight Reference field (Data Entry)
1.23456789	1.2346	1.23456789
1 lbs.	.0000	1 lbs.
Pounds	.0000	Pounds
2	2.0000	2

 

Product Line

This field displays the product line of the item selected and can only be viewed. This field is available only if the Inventory Management module is integrated with Purchase Order.

 

Product Type

This field displays the product type of the item selected and can only be viewed. This field is available only if the Inventory Management module is integrated with Purchase Order.

 

Costing

This field displays the cost description of the item selected and can only be viewed. This field is available only if the Inventory Management module is integrated with Purchase Order.

 

Work Order

Enter the work order number representing the released work order to which you want to distribute the cost associated with the line item, or click the Lookup button to list all work order numbers. This field is available only if the Work Order module is integrated with Purchase Order.

 

Step

Enter the step number against which to distribute the cost associated with the line item, or click the Lookup button to list all step numbers for the current work order. This field is available only if the Work Order module is integrated with Purchase Order and if a work order number is entered.

 

Trans Type

Select a transaction type to use to record the cost of the line item. This field is available only if the Work Order module is integrated with Purchase Order and if you entered a work order number.

 

Total Amount

This field displays the total amount for this order and can only be viewed.

 

4. Totals

 

Purchase Order Number

This field displays the purchase order number entered and can only be viewed.

 

Vendor No.

This field displays the vendor number entered and can only be viewed.

 

Invoice Number

This field displays the invoice number entered and can only be viewed. This field is available only if an invoice number is entered in the Invoice Number field on the Header tab.

 

Taxable Returns

This field displays the total of all line items returned that are taxable and can only be viewed.

 

Nontaxable Returns

This field displays the total of all line items returned that are nontaxable and can only be viewed.

 

Freight Amount

Type the appropriate freight amount for the items returned. Freight costs are only posted to jobs for inventory item lines that have landed costs. If a value appears in this field, the value defaults from the Freight Amount field in Purchase Order Entry, and it can be changed.

This field is available only if an invoice number is entered in the Invoice Number field on the Header tab, or the Allow entry of Sales Tax and Freight Without an Invoice check box is selected in Purchase Order Entry.

 

Sales Tax Amount

This field displays the total sales tax for the order and can only be viewed. The sales tax amount is calculated by multiplying the amount in the Taxable Returns field by the total tax rate for the state, county, and/or local codes that apply to this return of goods. To modify the sales tax amount displayed, click Tax Detail and enter the new sales tax amount in the Tax Amount field in the Tax Detail window.

This field is available only if an invoice number is entered in the Invoice Number field on the Header tab, or the Allow entry of Sales Tax and Freight Without an Invoice check box is selected in Purchase Order Options.

The sales tax amount is calculated based on the following conditions:

• The selection made in the Expense to Vendor/Item check box and Purchases check box in Sales Tax Code Maintenance.

• The selection made in the Sales Tax Class field in Item Maintenance.

Note If the Sales Tax Reporting check box is cleared in Accounts Payable Options, sales tax is not calculated.

 

Return Total

This field displays the total of all line items returned, freight amounts, and tax amounts when all field entries are complete. This field can only be viewed.

 

Less Returned Deposit

Type the returned deposit amount to apply against the invoice if this return creates a debit memo for the net amount of the original invoice (minus prepaid deposit). To create a debit memo for the gross invoice amount, enter 0 (zero). For more information about deposits, see Process Deposits Paid to Vendors. This field is available only if an invoice number was entered for this return.

 

Reference

Type a reference for the returned deposit (for example, check number). This field is available only if an invoice number was entered for this return and a returned deposit is entered in the Less Returned Deposit field.

 

Return Balance

This field displays the return balance and can only be viewed. The return balance is calculated by subtracting the amount in the Less Returned Deposit field from the Return Total field.

 

Invoice Due Date

Enter an invoice due date, or click the Calendar button to select a date from the calendar. The invoice due date is based on the terms code information entered for the current vendor. This field is available only if an invoice number is entered in the Invoice Number field on the Header tab.

 

Discount Date

Enter a discount date, or click the Calendar button to select a date from the calendar. The discount date is based on the terms code information entered for the current vendor. This field is available only if an invoice number is entered in the Invoice Number field.

 

Discount Amount

Type a discount amount. The discount amount is based on the terms code information entered for the current vendor. This field is available only if an invoice number is entered in the Invoice Number field on the Header tab.

 

Prepaid Freight

Type the amount of prepaid freight allocated to the cost of returned inventory items. This amount does not affect the return order totals. The prepaid freight amount is allocated to the cost of each inventory item based on the cost, quantity, or weight of the returned item. For more information, see Landed Cost and Freight FAQs.

This field is available only if the Inventory Management module is integrated with Purchase Order, the Allow Entry of Landed Cost check box is selected, or an option other than None is selected in the Allocate Freight on a Line Item Basis field in Purchase Order Options. For more information, see Purchase Order Options - Fields.