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 Overview

Use this procedure to automatically create Payroll Data Entry lines for employees based on earnings codes set up in Automatic Earnings Code Maintenance.

 

 Before You Begin

Determine whether to select the Remove Earnings Lines with Zero Amount check box in Payroll Options. For more information, see Payroll Options - Fields.

 

To pay employees using automatic earnings codes and the Auto Pay feature

1. Select Payroll Main menu >  Payroll Data Entry.

2. In the Pay Cycle window, in the Deduction/Earnings Period field, select a period. For more information, see Pay Cycle - Fields.

3. Select the Automatic Earnings check box, and make other selections as needed, including the pay cycle, period starting and ending date, and check date.

4. Click Auto Pay.

5. In the Auto Pay window, make any necessary selections. For more information, see Auto Pay - Fields.

6. Click OK. You'll be asked if you want to automatically pay more employees.

   • Click Yes to pay more employees, repeat the steps in the Auto Pay window, and then click No in the message window when you are finished paying employees.
   • Click No if you are finished paying employees.

The Payroll Data Entry window opens, and records have been created using the automatic earnings codes. Click the Data Entry List button to select a record.

 

To pay employees using automatic earnings codes when manually creating payroll entries

1. Select Payroll Main menu >  Payroll Data Entry.

2. In the Pay Cycle window, in the Deduction/Earnings Period field, select a period. For more information, see Pay Cycle - Fields.

3. Select the Automatic Earnings check box, and make other selections as needed, including the pay cycle, period starting and ending date, and check date.

4. Click OK and then, when asked if you want to automatically pay employees, click No.

5. In Payroll Data Entry, select an employee and go to the Lines tab.

   Earnings lines have been created using the automatic earnings codes set up for the employee.

6. Complete the entry, and then click Accept.

The entry is saved with the automatically applied earnings.