Grid
Button Bar
The Transfer Information button located above
the primary grid allows you to transfer invoices for credit card purchases.
The button is available only for credit card vendors.
For more information, see Purchase
Vendor Transfer.
Quick Row
This field displays the number of the selected
row in the primary grid. Additional fields for the selected row appear
in the secondary grid. Enter a row number to view or edit information
for a different row, or click the Find Row button to search for a row
in the Search
Grid window.
Line Number
This field displays the line number in the
grid and can only be viewed. The line number appears red for lines that
are new or modified. After the Accept button is clicked, the line number
changes from red to black.
G/L
Account
Enter the general ledger account number to
debit for the invoice, or click the Lookup button to list all general
ledger accounts. This field defaults to the general ledger account number
entered in Vendor Maintenance
for posting of the vendor’s invoices, or if a table was selected in the
Expense Distribution
Table window or in the Exp Dist Table field in Manual
Check and Payment Entry, the accounts set up for that table in Expense
Distribution Table Maintenance appear. Multiple line distributions
are permitted.
Enter an asset
account in this field and select a template in the Asset Template field
to create assets in Sage Fixed Assets based on the invoice lines entered
in Manual Check and Payment Entry.Asset accounts are set up in Asset
Account Maintenance.
To complete the entry of an invoice, you must
assign a valid account number for posting. If an appropriate account number
is not available, you can delete the invoice. If the account number is
longer than the field, use the left and right arrow keys to view the entire
account number.
Accounts can be created in this field if the
appropriate setting is selected in the Auto Create when all Segments are
Valid field in General
Ledger Options.
Note Sage Fixed
Assets refers to the fixed assets product used with Sage 100.
Amount
Enter the distribution amount to post, or click
the Calculator button to enter an amount using the calculator. The total
amount of the invoice distribution (the units multiplied by the unit cost)
appears, but it can be changed. You can enter a positive or negative value.
If a table was selected in the Expense
Distribution Table window or in the Exp Dist Table field in Manual
Check and Payment Entry, an amount calculated using the percentage
entered for the general ledger account in Expense
Distribution Table Maintenance will appear in this field. If you change
the amount, the value in the Exp Dist Percent field will be adjusted accordingly.
Changing the amount for the current line will not automatically adjust
the amounts for any other lines.
Comment
Type a comment to describe the invoice distribution.
Description
This field displays the description of the
general ledger account entered, and can only be viewed. This field is
available only if the Accounts Payable module is not integrated with Job
Cost.
Job
Number
Enter the job number to use for the distribution
of invoice costs, or click the Lookup button to list all job numbers.
If the Define Job Statuses Allowed in Entry check box is selected in Job
Cost Options, the system checks to see if the status of the job number
entered is allowed in Job
Status Maintenance.
If you enter a job number with a status that is not allowed, a message
appears. If the appropriate security is set up in Role
Maintenance, you can click Yes to enter the job number. If the appropriate
security is not set up, you can click Yes to override security with a
logon ID and password. In both cases, if you click No, the job number
is removed from this field. If this field previously displayed a job number
with a valid status, that number will repopulate this field.
This field is available only if the Accounts
Payable module is integrated with Job Cost.
Cost
Code
Enter the cost code to use for the distribution
of invoice costs, or click the Lookup button to list all cost codes. Click
the Active Cost Code Lookup button to list active cost codes for the selected
job. You must enter a cost code if a job number is entered. This field
is available only if the Accounts Payable module is integrated with Job
Cost.
Cost
Type
Enter the cost type to use for the distribution
of invoice costs. The cost types assigned to the current cost code appear
in the Status Bar for reference. If the current cost code was assigned
only one cost type, the cost type appears in this field. This field is
available only if the Accounts Payable module is integrated with Job Cost.
Unit
Cost
Enter the unit cost to use for the distribution
of invoice costs, or click the Calculator button to enter an amount using
the calculator. This field is available only if the Accounts Payable module
is integrated with Job Cost and if a unit of measure is assigned to the
cost code/cost type in Job
Masterfile Maintenance.
Units
Enter the total number of units (quantity)
for this invoice distribution, or click the Calculator button to enter
an amount using the calculator. This field is available only if the Accounts
Payable module is integrated with Job Cost and if a unit of measure is
assigned to the cost code/cost type.
Retention
Rate
Type a retention rate to use for the line item.
The retention rate entered for the job number/cost code overrides the
retention rate assigned in the Vendor file. This field is available only
if the Accounts Payable module is integrated with Job Cost.
Retention
Amt
Enter the retention amount, if applicable,
or click the Calculator button to enter an amount using the calculator.
The retention amount is calculated by multiplying the extension amount
by the retention rate assigned to this line item. This field is available
only if the Accounts Payable module is integrated with Job Cost.
Job
Description
This field displays the job description of
the job number entered, and can only be viewed. This field is available
only if the Accounts Payable module is integrated with Job Cost.
Cost
Code Desc
This field displays the description for the
cost code entered, and can only be viewed. This field is available only
if the Accounts Payable module is integrated with Job Cost.
U/M
This field displays the unit of measurement
entered for the cost code and cost type in Cost
Code Maintenance. This field is available only if the Accounts Payable
module is integrated with Job Cost.
Transfer
This check box is selected if a purchase vendor
transfer was performed, and can only be viewed.
Asset
Template
Select the asset template to use to create
assets in Sage Fixed Assets. Asset templates are set up in Sage Fixed
Assets and allow you to predefine values for new assets to be created.
Assets can be created from an invoice line
in Manual
Check and Payment Entry only if an asset template is selected
in this field. If the Require Template to Create Assets from A/P and P/O
check box is selected in Fixed
Assets Options, you must select a template to complete the distribution.
To make sure the latest templates are available
in this field, you can refresh asset templates. For more information,
see Refresh
Asset Templates.
This field is available only under the following
conditions:
Note Sage Fixed
Assets refers to the fixed assets product used with Sage 100.
For more information on asset templates, refer
to the Sage Fixed Assets Help system.
Exp
Dist Percent
If an expense distribution table was selected
in the Expense Distribution
Table window or in the Exp Dist Table field in Manual
Check and Payment Entry, this field displays the percentage amount
entered for the general ledger account in Expense
Distribution Table Maintenance. You can enter a different percentage
amount or click the Calculator button to enter an amount using the calculator.
If you change the percentage amount, the value
in the Amount field will be adjusted accordingly. Changing the percentage
amount for the current line will not automatically adjust the percentage
amounts for any other lines.
This field is available only if an expense
distribution table is selected in the Exp Dist Table field.
General Ledger Distribution
