Cost Code Detail

Cost Code Detail - Fields

Cost Code

Enter a cost code for the job, or click the Lookup button to list all cost codes.

All cost codes are set up in Job Cost Options.

Cost Type

Select a cost type for the job. If the cost code is being defined for the job for the first time, all of the cost types are available.

Vendor No.

If Subcontract is selected in the Cost Type field, enter a vendor number. Click the Lookup button to list all vendors.

Alternately, start typing a vendor name to locate a record. As you type, a list of records matching your entry appears. You can then select a record from the list, and the vendor number will appear in the field.

If divisions are set up in the Accounts Payable module, the first two characters entered must be a valid division number.

If a subcontractor has not yet been selected for work related to the cost code, enter an unassigned vendor.

If an unassigned vendor is used and you are entering a vendor number, all previously unassigned information is transferred to the new vendor number entered.

If you enter a vendor for a subcontractor type whose status is set to Inactive in Vendor Maintenance, a message appears warning that the vendor is inactive and cannot be used.

The entry in this field allows job costs to be updated with Accounts Payable transactions and reported by vendor number on the Subcontractor Analysis Report. The vendor number can be entered in this field, or it can be entered in Accounts Payable Invoice Data Entry. You can also enter a vendor number in the Vendor No. field in Job Posting Entry when entering a Direct Cost type posting.

Unit of Measure

Type a unit of measure for the cost type.

Bill Method

Select a bill method for billing costs with the cost type.

If Unit Price is selected in the Bill Method field, and an entry was not made in the Unit of Measure field, a unit designation of EACH is assigned and appears automatically. You can change this entry, but a unit of measure must be assigned to use the Unit Price billing method.

Completion Method

Select a completion method to use when calculating the percentage of completion for Job Cost reports.

Select Cost to calculate the percentage complete based on the job-to-date cost as a percentage of the revised estimated cost.

Select Units to calculate the percentage complete based on the job-to-date units as a percentage of the revised estimated units.

Original Estimate (Dollars)

Type the total estimated costs for the cost type in the Dollars column. You can enter zero to four decimal places depending on the entry made in the Number of Decimal places in Unit Entries field in Job Cost Options.

Revised Estimate (Dollars)

If you are recording a currently active job during system startup, type all revised costs in the Dollars column.

For Subcontract cost types, this field is available only if the Allow Subcontract Change Orders check box is cleared in Job Cost Options.

Description

Type a description for the cost code.

Days to Start

Type the anticipated number of working days from the start of the job (from the Estimated Start Date field in Job Masterfile Maintenance) before the activity represented by the cost code can actually be started. An entry is required to print the Job Schedule Report. For example, several days might be required to hire workers or procure the equipment necessary for site preparation or land clearing before the actual activity can begin.

Bill Rate/Unit Price/Amount

If % of Cost Markup is selected in the Bill Method field, this field appears as Bill Rate. Type the percentage rate to use in calculating the percentage of cost markup.

If Unit Price is selected in the Bill Method field, this field appears as Unit Price. Type the unit price amount. You can type two to four decimal places depending on the entry made in the Number of Decimal Places in Price Entries field in Job Cost Options.

If Non-Billable is selected in the Bill Method field, this field appears as Amount and the information can only be viewed.

Unit Cost

Type a unit cost for the cost type. You can type from two to four decimal places depending on the entry made in the Number of Decimal Places in Cost Entries field in Job Cost Options.

This field is available only if a unit of measure is assigned to the cost type.

Actual % Complete

During system startup, type the actual percentage of completion for currently active jobs with this cost type.

During normal operations, this information should be entered in Job Field Report Entry and is reflected on the Job Field Report Register.

Date Reported

Type the date on which the entry in the Actual % Complete field is being reported.

Original Estimate (Units)

Type the total estimated units in the Units column. You can type from zero to four decimal places depending on the entry made in the Number of Decimal Places in Unit Entries field in Job Cost Options.

Revised Estimate (Units)

If you are recording a currently active job during system startup, type all revised units in the Units column.

For Subcontract cost types, this field is available only if the Allow Subcontract Change Orders check box is cleared in Job Cost Options.

Days Required

Type the expected number of working days required to complete the activity for the cost code. This entry is reflected on the Job Schedule Report.

Workers’ Comp

Type the workers' compensation code associated with the cost type. This code is used to calculate employer-paid workers' compensation contributions based on employee earnings.

If an entry is not made in this field, the standard workers' compensation code for the employee is used.

Note This entry is not validated against the Workers' Compensation Code file in Payroll at this time; it is validated during entry of earnings information in Payroll Data Entry.

This field is available only if the Payroll module is integrated with Job Cost and if Labor is selected in the Cost Type field.

Lien Amount

Type the amount of the lien if a subcontractor has issued a lien against property associated with the job and cost type.

This field is available only if Subcontract is selected in the Cost Type field.

Release Date

Type the date the lien was released, if applicable. You can record the release date of a lien at any time.

This field is available only if Subcontract is selected in the Cost Type field.

Retention Rate

Type a retention percentage indicating the retention to be withheld from payments made to the vendor. The percentage entered is used by the Accounts Payable module to calculate retention amounts when entering vendor invoices.

This field is available only if Subcontract is selected in the Cost Type field.