Payroll Data Entry

Use Payroll Data Entry to enter all earnings and deduction information needed to calculate and print payroll checks for the current payroll cycle. You can automatically apply standard earnings and deductions for salaried and hourly employees working regular hours, or you can use the Selective Payment Entry feature to enter regular and overtime hours, sick pay, vacation, bonuses, and voluntary deductions. Information for manually prepared payroll checks can also be entered in Payroll Data Entry.

You can adjust the header and check line detail for any check that has been entered but not printed and updated to the permanent files.

If you are currently in System Startup, and you are not installing your Payroll module at the beginning of a calendar year, use Payroll Data Entry to enter year-to-date earnings, deductions, and taxes. This information brings your payroll totals up to date.

You have multiple options for recalculating deductions based on earnings after making changes on the Lines tab. You can click the Recalc Deductions button, or you can set up Payroll Options to either have the deductions automatically recalculated or to receive a message asking if you want to recalculate deductions.

Note If you are prepaying employees subject to overtime and bonus pay, you must make sure that their overtime rate is in compliance with Section 7 (e) of the Fair Labor Standards Act. Certain types of bonus pay may require you to manually compute an adjusted overtime rate of pay for your employees.

Warning All payroll activity updates to the current quarter. To process activity for a future quarter, do not input that information until quarter-end processing has been performed.

Note Do not attempt to produce a Payroll check for any employee whose record is incorrect or incomplete. Use Employee Maintenance to correct or complete all employee records before printing Payroll checks.

If you enter data for a payroll cycle, exit Payroll Data Entry, print checks, and then reenter Payroll Data Entry before the payroll cycle is completed, a message appears asking if you want to continue.

If you are beginning a new payroll cycle, but existing pay cycle information appears in the Pay Cycle window, print the Check Register to determine which records need to be updated.

Payroll tax calculations must be performed before the checks can be printed and updated for the current pay cycle. You can perform the Automatic Deduction function, which displays and applies all deductions automatically.

If the Job Cost module is integrated with Payroll, automatic payments do not automatically distribute labor for Job Cost. All Job Cost distribution must be entered manually. You can use the Tab feature in Payroll Data Entry to reset the tab positions, allowing access to Job Cost fields during data entry. The workers' compensation code assigned to the job number and cost code in Job Cost, if any, overrides the standard workers' compensation code assigned to the employee in Employee Maintenance.

Note The workers' compensation code entered in Job Cost is not used if it is not on file in the Payroll Workers' Compensation file.

Employee No.	Entry No.

1. Header
Days Worked	Check Date
Weeks Worked	Check Amount
Print Check	Hours
Auto Ded	Earnings
Manual Tax	Vol Deduct
Dir Deposit	Taxes
Bank	Dir Deposit
Check No.	Net Amount

2. Lines
Type	Rate
Code	Hours
State	Amount
Local	Hours
Dept	Earnings
Labor Code	Vol Deduct
W/C Code	Taxes
Job No.	Dir Deposit
Cost Code	Net Amount

Window Details
	Navigation
	Overview
	Fields

How Do I...
	Process Payroll	Calculate Taxes During Payroll Data Entry
	Process Payroll with Direct Deposit	Process Checks in the Next Quarter
	Reverse a Direct Deposit Check	Record Manual Payroll Checks
	Reprint Checks	Configure Multi-State Payroll
	Automatically Pay a Combination of Pay Cycles	Perform Automatic Deductions
	Void a Payroll Check and Reverse its Entry	Reimburse Employees
	Perform Automatic Deductions

Related Topics
	Pay Cycle	Manual Payroll Tax Entry
	Employee Maintenance	Payroll Tax Calculation
	Payroll Options	Check Register
	Terminated/Inactive Employee List