Process Payroll

Use this procedure to enter payroll data.

To process payroll

Select Payroll Main menu > Payroll Data Entry.
In the Pay Cycle window, select payroll cycle data, such as the period-ending date, voluntary deductions to be applied, standard days and weeks worked, and the standard earnings code. For more information, see Pay Cycle - Fields.
To automatically create data entry records for groups of employees with standard earnings and deductions:

Click Auto Pay.
In the Auto Pay window, select the employees that you want to pay. You can select employees by labor code, employee number, and based on whether they are hourly or salaried. For more information, see Auto Pay - Fields.
Enter the hours for the payroll cycle and the earnings codes to automatically apply.
Click OK. A message will ask if you want to automatically pay more employees. Click yes to make additional selections. Click No to proceed to the Payroll Data Entry window.

In Payroll Data Entry, select each employee not paid using the Auto Pay feature, and click the Lines tab to enter all applicable earnings and then enter all applicable deductions.
To enter earnings, deductions, and tax data for any manually written checks issued during the current pay cycle using the Manual Payroll Tax Entry window, click Taxes. For more information, see Manual Payroll Tax Entry - Fields.
To calculate withholding taxes for each check using Payroll Tax Calculation, click the Print button. In the Payroll Tax Calculation window, click Proceed.
When a message asks if you wan to print the Payroll Data Entry Audit Report, click Yes. Check the audit report for accuracy, and use Payroll Data Entry to make any necessary corrections.
Select Payroll Main menu > Employer's Expense Summary. Print and review the Employer's Expense Summary report.

Note The data used to create the reports on the Payroll Main menu is cleared when the Check Register is updated. Be sure to print these reports as needed before you update the Check Register.

Select Payroll Main menu > Check Printing, and print the payroll checks. For more information, see Payroll Check Printing - Fields.

Note Do not attempt to produce a payroll check for any employee whose record is incorrect or incomplete. Use Employee Maintenance to correct or complete all employee records before printing payroll checks.

Select Payroll Main menu > Check Register/Update to print the Check Register and update the permanent payroll files. For more information, see Check Register/Update - Fields.
Select Payroll Main menu > Daily Transaction Register to print the Daily Transaction Register and update the payroll postings to the general ledger.