Use this procedure to process payroll if
you are enrolled in the Sage 100 Direct Deposit service.
Before
You Begin
Processing payroll and synchronizing direct deposit
transactions with the Sage 100 Direct Deposit service is a four-step
process:
To enter payroll data
-
Select Payroll Main menu >
Payroll Data
Entry.
-
In the Pay
Cycle window, select payroll cycle data, such as the period-ending
date, voluntary deductions to be applied, standard days and weeks
worked, and the standard earnings code. For
more information, see Pay Cycle - Fields.
-
To automatically create data
entry records for groups of employees with standard earnings and
deductions:
-
Click Auto Pay.
-
In the Auto
Pay window, select the employees that you want to pay. You
can select employees by labor code and employee number, and based
on whether they are hourly or salaried. For
more information, see Auto Pay - Fields.
-
Enter the hours
for the payroll cycle.
-
The earnings code
entered in the Pay Cycle window appears in the Earnings Code 1
field and can only be viewed. If applicable, enter a second earnings
code to automatically pay additional earnings to the selected
employees.
-
Click OK. A message
will ask if you want to automatically pay more employees. Click
yes to make additional selections. Click No to proceed to the
Payroll Data Entry window.
-
In Payroll Data Entry, select
employees not paid using the Auto Pay feature, and click the Lines
tab to enter all applicable earnings followed by all applicable
deductions.
-
To enter earnings, deductions,
and tax data for any manually written checks issued during the
current pay cycle using the Manual
Payroll Tax Entry window, click Taxes. For
more information, see Manual
Payroll Tax Entry - Fields.
To calculate taxes and
verify information
-
When you are finished entering
payroll data in Payroll Data Entry, click the Print button. The
Payroll Tax Calculation Payroll
Tax Calculation window opens. You can also access this window
from the Payroll Main menu.
-
Click Proceed. Withholding
taxes are calculated for each check.
-
When a message asks if you
want to print the Payroll
Data Entry Audit Report, click Yes. Check the audit report
for accuracy, and use Payroll Data Entry to make any needed corrections.
If the direct deposit distribution information
is incorrect, return to the Direct
Deposits window accessed through Employee
Maintenance. Make any needed corrections, run Payroll Tax Calculation
again, and print the Payroll Data Entry Audit Report to verify the
amounts.
-
Select Payroll Main menu >
Employer's Expense
Summary. Print and review the report.
Note The data used
to create the reports on the Payroll Main menu is cleared when the
Check Register is updated. Be sure to print these reports as needed
before you update the Check Register.
To print checks and direct
deposit stubs
-
Select Payroll Main menu >
Check Printing.
-
Enter a check date and an
effective date. The effective date should be your payroll check
date. This date may need to be adjusted to allow for weekends
and holidays. Please verify with your bank.
-
Make any other selections
as needed. For more information,
see Payroll
Check Printing - Fields.
-
Click Print.
-
If the Print Direct
Deposit Stubs check box is selected in Payroll Options, after
any checks are printed, a message asks if you want to print direct
deposit stubs. Click Yes to open the Direct Deposit Stub Printing
window. You can also open the window from the Check Printing window
by clicking Direct Deposit Stubs.
-
If the Print Direct
Deposit Stubs check box is cleared in Payroll Options, a voided
check will print for direct deposit employees and there will be
no prompt to print direct deposit stubs.
Note Do not
attempt to print a check or direct deposit stub for any employee whose
record is incorrect or incomplete. Use Employee Maintenance to correct
or complete all employee records before printing.
-
When a message asks if you
want to print the Check
Register, click Yes.
-
After the Check Register prints,
the Direct Deposit
Register window opens. You can enter a direct deposit comment
for the current payroll batch. The comment appears on the employee's
bank statement and prints in the Bank Reconciliation module to
identify this particular deposit. The default comment is the period-end
date for the pay period, but you can change it.
-
Print the Direct Deposit Register.
Verify that all information is correct, and then update the Check
Register.
-
When a message asks if you
want to print the Daily
Transaction Register, click Yes.
-
Verify that they information
is correct, and then update the Daily Transaction Register. The
payroll postings are updated to the general ledger.
To sync direct deposit payments
with the Sage 100 Direct Deposit service
-
Select Payroll Direct Deposit
menu > Direct Deposit Processing. The Process
Employee Pre-Note and Direct Deposit Transactions window displays
a list of payroll batches and prenote batches, including batches
that have already been synchronized.
-
Select the batch(es) that
you want to synchronize with the Sage 100 Direct Deposit service.
-
Click Proceed and then sign
in with your Sage ID (your email address). The Synchronizing Direct
Deposit Data window displays the status of the synchronization.
-
When the status indicates
that the synchronization is complete, click OK.
The direct deposit payments are synchronized
with the Sage 100 Direct Deposit service for deposit into your employees'
accounts. See the Direct
Deposit Service Activity Log to review a recap of synchronization
activity between Sage 100 and the Sage 100 Direct Deposit service.
Warning! If
the synchronization fails, your direct deposit data is not transmitted.
Contact Sage Direct Deposit Support at 866-237-4489 for help. For
details about the error, refer to the SPSSync*.log file, which is
located in the ..\MAS90\SOA folder.
